Every missed call is a lost booking. Every voicemail costs revenue. Frontdesk AI answers calls 24/7, books rentals, checks inventory, and handles customer questions—all while your team sleeps.
For Tent & Canopy Rentals
Incoming Call...
Customer
"Hi, I need a 20x30 tent for a wedding. Do you have one available June 15th?"
AI Receptionist
"Yes! We have a 20x30 pole tent available—seats 60 guests, $850 for the weekend. Would you like to reserve it?"
✓ Booking Confirmed • 20x30 Tent
You're losing bookings every day while tents sit in inventory. Event planners call at 9 PM about weekend weddings, no-shows waste your time, and your team can't keep up with peak season demand.
A bride finds you at 10 PM searching for her June wedding tent, calls, and gets voicemail. By the time you check messages in the morning, she's already booked with a competitor who answered.
While you're setting up a tent at a venue, five more calls come in. Size questions, delivery inquiries, availability checks, pricing—you can't be everywhere at once. Customers get frustrated waiting, and you lose events.
You drive to the venue, bring samples, and prepare your pitch. They don't show. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another event you didn't book.
One AI workforce that handles every touchpoint—from first inquiry to confirmed booking
Event planners visit your website at any hour. Frontdesk Chat answers instantly, qualifies leads, shows available tent and canopy inventory, and books consultations—all without human intervention.
Every call is answered instantly—order modifications, last-minute bookings, delivery questions. The AI understands context, updates orders, schedules deliveries, and escalates to humans only when needed.
When consultations no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their event details, and books a new consultation—all while updating your CRM and calendar.
Every interaction—chat, call, consultation, order modification—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every customer and event.
Orchestrate the entire customer journey across email, voice, SMS, and web. Automatically coordinate follow-ups, event reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-consultation confirmations, event reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart quote request forms that pre-fill from CRM data and guide customers through completion. When forms are submitted, they automatically trigger outbound automation sequences for follow-up and booking workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your tent rental business. Each agent handles different tasks—answering calls, booking events, handling equipment questions. They work together 24/7 to book more events faster.
Answers every call instantly—no voicemail, no missed bookings. Handles rental inquiries, schedules site visits, and creates equipment request tickets automatically.
Qualifies event leads, shows available tent sizes and pricing, answers questions about setup options and event dates instantly. Books site consultations and captures contact info—all through your website chat, 24/7.
Sends personalized booking confirmations, event setup reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep event planners engaged.
Pre-fills booking forms from CRM data. Guides customers through event details and tent requirements. Triggers automation workflows when submitted.
Automatically reaches out to event leads at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost bookings and keep customers engaged.
Handles two-way SMS conversations with event planners and customers. Sends booking confirmations, setup day reminders, and answers questions about tent sizes and pricing via text—98% open rate.
Lets website visitors speak directly to your website about available tents. Click, talk, get answers about pricing, sizes, and setup options—no typing required. Perfect for mobile users planning events.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed event and customer data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by event date, tent type, and booking status.
Customers don't submit tickets—they just call or text. Your AI recognizes equipment issues (torn canopy, broken pole, etc.), creates tickets, triages by urgency, and notifies the right crew members automatically.
Watches every conversation and alerts you when it matters. If a customer was frustrated, if an equipment issue was reported, if a large event was booked—you know instantly.
Follow one customer from phone call to booked event—see how every system works together
Alex calls at 2 AM about her wedding tent. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, wedding details, 150 guests, 40x60 tent, $2,800 budget, June 15th event date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the site visit is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and quote forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the site visit. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her wedding plans, 150 guests, 40x60 tent, $2,800 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled site visit. She loves the tent options. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-visit follow-up emails get queued, the detailed quote is ready to send, and booking workflows begin. All happening automatically—you're just showing the equipment.
Alex just finished the site visit. She's walking to her car when her phone buzzes. It's a booking request form from Frontdesk Forms—already filled with her name, email, and the tent she just saw. The AI guides her through venue address and additional equipment options right on her phone. When she submits it, you're immediately notified. The booking process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the event setup. She has a question about adding tables and chairs. She calls. The AI answers instantly, recognizes her from your CRM, remembers her site visit and booking request, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With tables and chairs added to the package, Alex confirms the booking. The system automatically sends confirmation emails, setup timeline details, and day-of coordination instructions. Alex's wedding tent rental is officially booked.
The wedding is 5 days away. She has questions: "What time will setup start?" "Can we add heaters for the evening?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
It's setup day. Alex notices the crew needs to move equipment around a tree. It's 8:30 AM on a Saturday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, contacts the setup crew, and confirms the adjustment within minutes. Alex doesn't have to wait for someone to pick up or fill out forms. She just describes the situation, and it's handled.
The wedding was a success. Two days later, Alex gets a follow-up email asking about her experience and offering a referral discount for friends. The system sends post-event surveys, thank-you messages, pickup reminders, and special offers automatically. Customers stay connected without you sending individual messages. Everything happens automatically.
Three months later, Alex calls again. She's planning her company's annual BBQ and needs a tent. She had such a great experience with her wedding—instant responses, easy booking, day-of support—that you were the first call she made. The same AI that helped her plan her wedding keeps customers coming back. That's the full journey: prospect to customer to repeat business.
Everything you need to know about using Frontdesk for your tent rental business
Yes. The AI answers calls 24/7, checks tent availability, provides quotes, and books reservations—all while you sleep. No more missed bookings from late-night weekend event planners.
The AI checks real-time inventory, confirms available tent sizes and styles, and can prioritize urgent requests. It collects all event details (date, location, guest count, setup requirements) and creates immediate booking confirmations.
Yes. The system automatically sends booking confirmations and reminder texts before events. It can follow up on deposit deadlines and send weather updates—keeping clients informed and reducing last-minute cancellations by up to 40%.
Yes. Integrates with Google Calendar, Outlook, and most scheduling systems. The AI checks crew availability and books delivery windows instantly—no back-and-forth calls needed to coordinate setup times.
After gathering event details, customers automatically receive a detailed quote via email or text. The AI guides them through tent size selection, add-ons like sidewalls or lighting, and payment options. When they confirm, you're notified immediately.
Yes. Frontdesk integrates with most rental management systems and inventory platforms. All data syncs automatically—customer inquiries, bookings, delivery schedules, and equipment availability.
Absolutely. The AI knows your entire inventory—frame tents, pole tents, canopies, sizes, and all accessories. It can recommend packages for weddings, corporate events, festivals, and backyard parties based on guest count and event type.
The AI handles weather-related questions 24/7, explains your cancellation policy, and can process date changes. For urgent weather situations, it immediately notifies your team to coordinate with customers.
Pricing is based on your call volume and booking needs. Most tent rental businesses see ROI within the first month from increased bookings and reduced missed calls. Contact us for a custom quote.
Stop missing event inquiries at 2 AM. Start booking tents while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."