Every empty bed costs money. Every missed call is a lost resident. Frontdesk AI answers calls 24/7, schedules tours, handles maintenance requests, and closes housing contracts—all while your team sleeps.
For Student Housing
Incoming Call...
Student
"Hi, I'm looking for a room for fall semester. Do you have anything available near campus?"
AI Receptionist
"Yes! We have a 2-bed apartment available—shared bathroom, $950/month per student. Would you like to schedule a tour?"
✓ Tour Scheduled • Building B
You're losing students every day your beds sit empty. Students call at 2 AM after campus tours, no-shows waste your time, and your team can't keep up with August rush. There's a better way.
Alex finishes her campus tour at 10 PM, calls to schedule a viewing, and gets voicemail. By the time you check messages tomorrow morning, she's already signed a housing contract with the property across the street who answered.
While you're touring a two-bedroom, five more calls come in. Roommate matching questions, guarantor paperwork, AC repair requests—you can't be everywhere at once. Students and parents get frustrated waiting, and you lose placements to competitors.
You clear your schedule, unlock the apartment, and wait. Alex and her parents don't show. You send one follow-up text that gets ignored. That's it—she's gone to another building. No second chance, no recovery, just wasted time and another empty bed.
One AI workforce that handles every touchpoint—from first call to signed housing contract
Students visit your housing website at any hour. Frontdesk Chat answers instantly, qualifies residents, shows available rooms, and books tours—all without human intervention.
Every call is answered instantly—work orders, tour inquiries, roommate questions. The AI understands context, creates tickets, schedules follow-ups, and escalates to humans only when needed.
When tours no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their preferences, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, tour, work order—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective student and resident.
Orchestrate the entire student journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart housing applications that pre-fill from CRM data and guide students and guarantors through completion. When forms are submitted, they automatically trigger outbound automation sequences for qualification and approval workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your student housing facility. Each agent handles different tasks—answering calls, scheduling tours, coordinating roommate matching, handling maintenance requests. They work together 24/7 to fill your beds faster during peak leasing season.
Answers every call instantly—no voicemail, no missed students or parents. Handles fall housing inquiries, books facility tours for prospective residents, captures guarantor information, and creates maintenance tickets automatically for current residents.
Qualifies student housing leads, shows available bedrooms and semester rates, answers questions about amenities, roommate matching, and academic year lease terms instantly. Books facility tours, captures parent contact info and student preferences—all through your website chat, 24/7.
Sends personalized facility tour confirmations, move-in reminders for fall semester, and follow-up emails to prospective students and parents automatically. Coordinates with Marketing Automation to send at the right time during peak leasing season to keep students engaged.
Pre-fills housing contracts from CRM data. Guides students and parents through roommate preferences, guarantor information, and academic year lease terms. Triggers automation workflows when submitted for faster bed assignment.
Automatically reaches out to prospective students and parents at the right time during leasing season. Makes outbound calls to tour no-shows, sends personalized SMS follow-ups about available bedrooms, and emails nurturing sequences about semester rates and roommate matching. Coordinates all outbound channels to recover lost leads before beds fill up.
Handles two-way SMS conversations with prospective students, parents, and current residents. Sends tour confirmations, fall move-in reminders, answers questions about available bedrooms, roommate matching, and semester rates via text—98% open rate among college students.
Lets website visitors speak directly to your website about available bedrooms near campus. Click, talk, get answers about semester rates, roommate matching, amenities, and academic year lease terms—no typing required. Perfect for students browsing housing options on mobile between classes.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospective student, parent, and resident data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by building, bedroom availability, roommate preferences, and lead status.
Students don't submit tickets—they just call or text. Your AI recognizes issues (WiFi down, AC not working, shower leak, laundry machine broken), creates tickets, triages by urgency, and notifies the right facilities staff automatically so students stay happy during semester.
Watches every conversation and alerts you when it matters. If a parent was concerned about safety, if a student reported a facilities issue, if a tour was scheduled for prospective resident and their guarantor—you know instantly during peak leasing season.
Follow one student from phone call to signed housing contract—see how every system works together
Alex calls at 11:47 PM, frantically searching for fall housing. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, 2-bedroom preference, $1,200 budget, August 15th move-in. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 2 PM, and books it. Instant confirmation—no waiting.
The moment the tour is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and application forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to searching other apartments. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday afternoon, Alex is meeting friends for lunch. She completely forgot about the tour. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the midnight phone call, her 2-bedroom search, her $1,200 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished studying at the library. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex and her parents show up for the rescheduled tour. They love the apartment. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-tour follow-up emails get queued, the housing application form is ready to send, and qualification workflows begin. All happening automatically—you're just showing the apartment.
Alex just finished the tour. She's walking to her car when her phone buzzes. It's a housing application from Frontdesk Forms—already filled with her name, email, and the apartment she just saw. The AI guides her through guarantor coordination and roommate matching right on her phone. When she submits it, you're immediately notified. The qualification process begins automatically—all without you lifting a finger.
Alex is at dinner with her parents, discussing the apartment. She has a question about parking availability. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With parking secured, Alex and her parents sign the housing contract for the academic year. The system automatically sends welcome emails, move-in instructions, and wifi setup guides. Alex is officially moving in for fall semester.
Alex just moved in. She has questions: "How do I set up WiFi?" "Where's the laundry room?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's air conditioning stopped working. It's 11:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, creates a maintenance ticket, and schedules it for Monday morning. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There's a football game watch party this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends building announcements, event reminders, maintenance updates, and community news. Residents stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews for her sophomore year. She had a great experience—maintenance was always quick, questions were answered instantly, and she loved the community. The same AI that helped her find the apartment kept her happy as a resident. That's the full journey: student to resident to renewal—and she even refers her younger sibling.
Everything you need to know about using Frontdesk for your student housing community
Yes. The AI answers calls 24/7, qualifies students and parents, checks bed availability, and books tours—all while your leasing team sleeps. No more missed opportunities when students call at midnight during finals week.
The AI creates work orders automatically, collects all details (apartment number, issue description, urgency), and routes them to your facilities team. Emergency requests like AC outages or plumbing issues can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts to students and parents before tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed tours during peak leasing season.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books tours instantly—no back-and-forth emails with busy parents needed.
After tours, students automatically receive a housing application that's pre-filled with their info from the CRM. The AI guides them through roommate preferences and guarantor coordination. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most student housing systems including Entrata, Yardi Voyager, RealPage, and others. All data syncs automatically—students, tours, applications, and work orders.
Absolutely. The AI knows all your communities, bed availability, pricing, and amenities. It can route calls based on location preferences, handle portfolio-wide inquiries, and manage multiple student housing properties simultaneously.
The AI handles lockouts 24/7, verifies resident identity, and can coordinate with on-site staff or emergency services. For true emergencies like fire alarms or security issues, it immediately escalates to your on-call team.
Pricing is based on your bed count and call volume. Most student housing communities see ROI within the first month from reduced no-shows and increased occupancy rates. Contact us for a custom quote.
Stop missing student inquiries at 2 AM. Start booking tours while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."