Every empty appointment slot costs money. Every missed call is a lost patient. Frontdesk AI answers calls 24/7, books sleep studies, handles insurance questions, and schedules consultations—all while your team sleeps.
For Sleep Medicine Clinics
Incoming Call...
Patient
"Hi, I need to schedule a sleep study. I've been having trouble sleeping for months."
AI Receptionist
"I can help with that. We have openings next week for overnight sleep studies. Would Tuesday or Thursday work better?"
✓ Sleep Study Booked • Tue 9 PM
You're losing patients every day appointments go unfilled. Sleep-deprived patients call late at night seeking help, no-shows waste your clinical time, and your front desk can't keep up. There's a better way.
A desperate patient struggling with insomnia finds your clinic at 2 AM, calls, and gets voicemail. By the time you check messages in the morning, they've already booked a consultation with another sleep clinic that answered.
While you're consulting with a patient, five more calls come in. Sleep study scheduling, insurance questions, CPAP equipment support—your staff can't be everywhere at once. Patients get frustrated waiting on hold, and you lose referrals.
You block out overnight slots, prep the sleep lab equipment, and your technician shows up. The patient doesn't. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted clinical capacity and lost revenue.
One AI workforce that handles every touchpoint—from first call to scheduled sleep study
Patients visit your clinic website at any hour seeking help for sleep issues. Frontdesk Chat answers instantly, screens for symptoms, verifies insurance, and books consultations—all without human intervention.
Every call is answered instantly—appointment requests, insurance questions, sleep study inquiries, prescription refills. The AI understands medical context, schedules appointments, verifies coverage, and escalates to clinical staff only when needed.
When patients miss appointments, Frontdesk Outbound automatically calls to reschedule. The AI references their initial consultation, knows their sleep disorder diagnosis, and books a new sleep study—all while updating your EHR and scheduling system.
Every interaction—chat, call, consultation, sleep study, follow-up—automatically creates and updates patient profiles in your system. No manual data entry. No missed information. One complete view of every patient's sleep health journey.
Orchestrate the entire patient journey across email, voice, SMS, and web. Automatically coordinate pre-study instructions, appointment reminders, and follow-up care sequences based on diagnosis and treatment stage.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-study instructions, appointment confirmations, CPAP compliance reminders, and post-treatment follow-ups—all orchestrated by Marketing Automation.
Smart patient intake forms that pre-fill from your records and guide patients through medical history. When forms are submitted, they automatically trigger clinical review workflows and schedule appropriate diagnostic tests.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your sleep clinic. Each agent handles different tasks—answering calls, booking sleep studies, handling patient requests. They work together 24/7 to keep your schedule full and patients engaged.
Answers every call instantly—no voicemail, no missed appointments. Handles sleep study inquiries, books consultations and sleep tests, and creates patient support requests automatically.
Qualifies patient leads, explains sleep study types and insurance coverage, answers questions about treatment options and appointment availability instantly. Books consultations and captures contact info—all through your website chat, 24/7.
Sends personalized sleep study confirmations, appointment reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep patients engaged and compliant.
Pre-fills patient intake forms from CRM data. Guides new patients through sleep history, medication lists, and insurance verification. Triggers automation workflows when submitted.
Automatically reaches out to patients at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails post-study care instructions. Coordinates all outbound channels to recover missed appointments and keep patients engaged in their treatment.
Handles two-way SMS conversations with sleep study patients. Sends appointment confirmations, pre-study preparation instructions reminders, and answers questions about sleep tests and CPAP equipment via text—98% open rate.
Lets website visitors speak directly to your website about sleep disorders. Click, talk, get answers about sleep apnea testing, CPAP therapy, and appointment availability—no typing required. Perfect for mobile users researching sleep treatments.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed patient and referral data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by patient record, appointment type, and referral status.
Patients don't submit support requests—they just call or text. Your AI recognizes patient needs (CPAP equipment issues, prescription refills, billing questions, etc.), creates support tickets, triages by urgency, and notifies the right clinic staff automatically.
Watches every conversation and alerts you when it matters. If a patient was concerned about treatment, if an equipment issue was reported, if a sleep study was scheduled—you know instantly.
Follow one patient from phone call to completed sleep study—see how every system works together
Alex calls at 2 AM struggling with sleep. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, symptoms, insurance information, referral source. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Wednesday at 3 PM, and books it. Instant confirmation—no waiting.
The moment the consultation is booked, the system springs into action. Confirmation emails, reminder texts, pre-visit questionnaires, and medical history forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to sleep. Meanwhile, a reminder email and pre-visit forms are already scheduled. No one had to remember to send them.
Wednesday afternoon, Alex is stuck in a work meeting. She completely forgot about the consultation. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her sleep symptoms, her insurance information. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you yesterday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled consultation. After evaluation, you recommend an overnight sleep study. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: sleep study scheduling emails get queued, pre-study instructions are ready to send, and insurance verification workflows begin. All happening automatically—you're just providing care.
Alex just finished the consultation. She's walking to her car when her phone buzzes. It's a sleep study intake form from Frontdesk Forms—already filled with her name, email, and the study type. The AI guides her through medical history and sleep habits questionnaire right on her phone. When she submits it, you're immediately notified. The scheduling process begins automatically—all without you lifting a finger.
Alex's at work, thinking about her upcoming sleep study. She has a question about what to bring. She calls. The AI answers instantly, recognizes her from your CRM, remembers her consultation and intake form, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
Alex arrives for her overnight sleep study. The system automatically sends post-study instructions, follow-up appointment details, and treatment plan information. Alex's officially on the path to better sleep.
Alex just got home from work. She has questions: "Are my results ready?" "When can I schedule a follow-up?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex started CPAP therapy. It's 9:30 PM on a Sunday and she has questions about her equipment. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, provides troubleshooting guidance, and can schedule an equipment check if needed. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There's a 3-month follow-up consultation scheduled. Alex gets notified automatically—email, text, or both, your choice. The system sends appointment reminders, treatment progress updates, compliance reports, and therapy adjustments. Patients stay engaged without you sending individual messages. Everything happens automatically.
A year later, Alex is sleeping better than ever. She had a great experience—questions were answered instantly, equipment issues were resolved quickly, and she felt supported throughout her treatment journey. The same AI that helped her schedule her first consultation kept her engaged as a patient. That's the full journey: initial contact to consultation to treatment to long-term success.
Everything you need to know about using Frontdesk for your sleep medicine clinic
Yes. The AI answers calls 24/7, screens new patients, checks appointment availability, and schedules sleep consultations—all while your staff is away. No more missed patient inquiries at 2 AM.
The AI collects insurance information automatically, verifies coverage details, and documents everything in your system. It identifies which sleep studies are covered and informs patients of any out-of-pocket costs before scheduling.
Yes. The system automatically sends confirmation emails and reminder texts before sleep studies and consultations. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most practice management systems. The AI checks real-time availability and books consultations and sleep studies instantly—no back-and-forth phone tag needed.
After scheduling, patients automatically receive intake forms that are pre-filled with their information. The AI collects sleep history, symptoms, current medications, and referral details. When submitted, you're notified immediately and everything syncs to your EHR.
Yes. Frontdesk integrates with most systems including Epic, Athenahealth, DrChrono, and others. All data syncs automatically—patient information, appointments, insurance details, and intake forms.
Absolutely. The AI knows all your clinic locations, provider availability, sleep study schedules, and services offered. It can route calls based on location, handle multi-site inquiries, and manage multiple clinics simultaneously.
The AI handles common CPAP troubleshooting 24/7, provides equipment guidance, and schedules follow-ups for adjustments. For urgent medical concerns, it immediately escalates to your on-call provider with full patient context.
Pricing is based on your clinic size and call volume. Most sleep medicine clinics see ROI within the first month from reduced no-shows and increased patient conversions. Contact us for a custom quote.
Stop missing sleep study bookings at 2 AM. Start filling appointments while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."