Every empty retail space costs money. Every missed call is a lost tenant. Frontdesk AI answers calls 24/7, books showings, handles inquiries, and closes leases—all while your team sleeps.
For Retail Space Leasing
Incoming Call...
Prospective Tenant
"Hi, I'm looking for retail space downtown. Do you have anything available around 2,000 sq ft?"
AI Receptionist
"Yes! We have 1,850 sq ft available at Main Street Plaza—prime corner location, $4,500/month. Would you like to schedule a showing?"
✓ Showing Booked • Main Street Plaza
You're losing revenue every day your retail spaces sit empty. Business owners call after hours, site visit no-shows waste your time, and your leasing team can't keep up. There's a better way.
A business owner finds your retail space listing at 10 PM, calls, and gets voicemail. By the time you check messages in the morning, they've already signed a lease with a competitor who answered immediately.
While you're conducting a site walkthrough, three more calls come in. Lease inquiries, space availability questions, tenant support requests—you can't be everywhere at once. Business owners get frustrated waiting, and you lose deals to faster competitors.
You clear your schedule, prepare the retail space, and show up. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another vacant storefront costing you money.
One AI workforce that handles every touchpoint—from first inquiry to signed lease agreement
Retailers browse your available spaces at any hour. Frontdesk Chat answers instantly, qualifies prospects, shows available retail locations, and books property viewings—all without human intervention.
Every call is answered instantly—tenant service requests, viewing inquiries, lease questions. The AI understands context, creates service tickets, schedules follow-ups, and escalates to humans only when needed.
When prospects no-show for property viewings, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their space requirements, and books a new viewing—all while updating your CRM and calendar.
Every interaction—chat, call, viewing, service request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every retail prospect and tenant.
Orchestrate the entire retail prospect journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-viewing confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart lease applications that pre-fill from CRM data and guide retail prospects through completion. When forms are submitted, they automatically trigger outbound automation sequences for qualification and approval workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your retail portfolio. Each agent handles different tasks—answering calls, scheduling showings, handling tenant inquiries. They work together 24/7 to fill your vacant retail spaces faster.
Answers every call instantly—no voicemail, no missed showings. Handles leasing inquiries, books space viewings, and creates tenant service tickets automatically.
Qualifies retail tenant leads, shows available spaces and lease rates, answers questions about square footage and lease terms instantly. Books space viewings and captures contact info—all through your website chat, 24/7.
Sends personalized space viewing confirmations, lease signing reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep retail tenant prospects engaged.
Pre-fills commercial lease applications from CRM data. Guides retail tenant prospects through business verification and financial documentation. Triggers automation workflows when submitted.
Automatically reaches out to retail tenant prospects at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep prospects engaged.
Handles two-way SMS conversations with retail tenant prospects and current tenants. Sends viewing confirmations, lease signing reminders, and answers questions about available spaces via text—98% open rate.
Lets website visitors speak directly to your website about available retail spaces. Click, talk, get answers about lease rates, square footage, and location details—no typing required. Perfect for mobile users browsing commercial properties.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed retail tenant prospect and current tenant data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by property, space, and lead status.
Tenants don't submit tickets—they just call or text. Your AI recognizes facility issues (broken HVAC, lighting problems, parking lot repairs), creates tickets, triages by urgency, and notifies the right facilities staff automatically.
Watches every conversation and alerts you when it matters. If a tenant prospect was frustrated, if a facility issue was reported, if a space viewing was booked—you know instantly.
Follow one retail business owner from phone call to signed lease—see how every system works together
Alex calls at 2 AM from Los Angeles. She's opening a boutique clothing store and needs retail space. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, boutique concept, 1,200 SF requirement, $4,500 budget, June 1st target opening. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books the space viewing. Instant confirmation—no waiting.
The moment the viewing is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and lease application forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to planning her boutique. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at a supplier meeting across town. She completely forgot about the viewing. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her boutique concept, her 1,200 SF requirement, her $4,500 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her supplier meeting. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule your viewing?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled viewing. She loves the space—perfect foot traffic, great visibility, ideal layout for her boutique. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-viewing follow-up emails get queued, the lease application form is ready to send, and tenant qualification workflows begin. All happening automatically—you're just showing the space.
Alex just finished the viewing. She's walking to her car when her phone buzzes. It's a commercial lease application from Frontdesk Forms—already filled with her name, email, and the space she just saw. The AI guides her through business financials and credit verification right on her phone. When she submits it, you're immediately notified. The tenant qualification process begins automatically—all without you lifting a finger.
Alex is at her current store location, thinking about the new space. She has a question about parking for her customers. She calls. The AI answers instantly, recognizes her from your CRM, remembers her viewing and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered and financials approved, Alex signs the commercial lease. The system automatically sends welcome emails, move-in instructions, and buildout coordination guides. Alex's officially opening her boutique.
Alex just started her buildout. She has questions: "How do I get access to the loading dock?" "What are the building hours for contractors?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's air conditioning stopped working during a heat wave. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, creates a service ticket, and schedules emergency HVAC service for Monday morning. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There's a retail tenant networking event this Thursday. Alex gets notified automatically—email, text, or both, your choice. The system sends building announcements, event reminders, maintenance updates, and property news. Tenants stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews. Her boutique is thriving, and she had a great experience—service requests were always handled quickly, questions were answered instantly, and she felt supported every step of the way. The same AI that helped her find the space kept her happy as a tenant. That's the full journey: prospect to tenant to renewal.
Everything you need to know about using Frontdesk for your retail properties
Yes. The AI answers calls 24/7, qualifies retail tenants, checks space availability, and books site visits—all while your team sleeps. No more missed opportunities at 2 AM.
The AI creates service tickets automatically, collects all details (suite number, issue description, urgency), and routes them to your facilities team. Emergency requests like HVAC failures or water leaks can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before showings. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books showings instantly—no back-and-forth emails needed.
After site visits, prospects automatically receive a lease application that's pre-filled with their business info from the CRM. The AI guides them through business financial verification and credit checks. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including CoStar, LoopNet, VTS, and other commercial real estate platforms. All data syncs automatically—prospects, showings, applications, and service requests.
Absolutely. The AI knows all your retail centers, suite availability, lease rates, and property amenities. It can route calls based on location, handle portfolio-wide inquiries, and manage multiple properties simultaneously.
The AI handles tenant emergencies 24/7, verifies tenant identity, and can coordinate with on-site property management or contractors. For critical issues like gas leaks or security concerns, it immediately escalates to your on-call team.
Pricing is based on your portfolio size and call volume. Most commercial brokers see ROI within the first month from reduced no-shows and increased lease signings. Contact us for a custom quote.
Stop missing retail space inquiries at 2 AM. Start booking walkthroughs while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."