Every empty session costs money. Every missed call is a lost client. Frontdesk AI answers calls 24/7, books consultations, handles scheduling changes, and converts leads—all while you focus on training.
For Personal Training Studios
Incoming Call...
New Client
"Hi, I'm interested in personal training. Do you have any morning availability?"
AI Receptionist
"Yes! We have Tuesday and Thursday at 7 AM with Coach Alex—strength training specialist, $120/session. Would you like to book a free consultation?"
✓ Consultation Booked • Tomorrow 7 AM
You're losing clients every day your schedule has gaps. Prospects call after hours, no-shows waste your time, and you can't keep up with booking requests. There's a better way.
Someone is ready to commit to their fitness goals and calls at 9 PM. They get voicemail. By the time you check messages in the morning, they've already signed up with the gym down the street that answered immediately.
While you're training a client, three more calls come in. Consultation requests, session reschedules, membership questions—you can't be everywhere at once. Prospects get frustrated waiting, and you lose potential clients.
You clear your schedule, prep their fitness assessment, and show up. They don't. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty training slot.
One AI workforce that handles every touchpoint—from first inquiry to booked session
Prospects visit your studio website at any hour. Frontdesk Chat answers instantly, qualifies leads, explains training packages, and books intro sessions—all without human intervention.
Every call is answered instantly—session bookings, reschedules, package questions. The AI understands context, updates schedules, handles cancellations, and escalates to trainers only when needed.
When intro sessions no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their fitness goals, and books a new session—all while updating your CRM and calendar.
Every interaction—chat, call, session, package inquiry—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every prospect and client.
Orchestrate the entire prospect journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-session confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart client intake forms that pre-fill from CRM data and guide prospects through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and package enrollment workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your personal training studio. Each agent handles different tasks—answering calls, booking sessions, handling client questions. They work together 24/7 to keep your schedule full and your clients engaged.
Answers every call instantly—no voicemail, no missed clients. Handles membership inquiries, books training sessions, and collects client information automatically.
Qualifies prospective clients, shows available training packages and pricing, answers questions about services and trainer availability instantly. Books consultations and captures contact info—all through your website chat, 24/7.
Sends personalized session confirmations, workout reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep clients engaged and motivated.
Pre-fills client intake forms from CRM data. Guides new clients through fitness goals and health history. Triggers automation workflows when submitted.
Automatically reaches out to leads at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep prospective clients engaged.
Handles two-way SMS conversations with prospective and current clients. Sends session confirmations, workout reminders, and answers questions about available packages via text—98% open rate.
Lets website visitors speak directly to your website about training packages. Click, talk, get answers about pricing, trainer availability, and membership options—no typing required. Perfect for mobile users browsing services.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed client and prospect data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by client status, session history, and lead stage.
Clients don't submit requests—they just call or text. Your AI recognizes client needs (equipment issues, schedule changes, billing questions), creates tasks, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a lead was frustrated, if a client concern was reported, if a consultation was booked—you know instantly.
Follow one prospect from first call to active member—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, training interest, availability preferences, weight loss goals. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the consultation is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and intake forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the consultation. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her training interest, her weight loss goals. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled consultation. She's excited and ready to start training. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-consultation follow-up emails get queued, the membership agreement is ready to send, and onboarding workflows begin. All happening automatically—you're just doing the consultation.
Alex just finished the consultation. She's walking to her car when her phone buzzes. It's a membership agreement from Frontdesk Forms—already filled with her name, email, and the training package you discussed. The AI guides her through health history and payment setup right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about starting her training. She has a question about the cancellation policy. She calls. The AI answers instantly, recognizes her from your CRM, remembers her consultation and membership, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex completes her membership. The system automatically sends welcome emails, first session instructions, and workout app access. Alex is officially a member.
Alex just finished her first week of training. She has questions: "Can I change my session times?" "What should I bring to workouts?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex has a work conflict next week. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the situation, checks trainer availability, and reschedules her for the following week. Alex doesn't have to wait for business hours or fill out forms. She just describes the issue, and it's handled.
There's a free group workout class this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends studio announcements, class reminders, nutrition tips, and community news. Members stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews. She had an amazing experience—questions were answered instantly, scheduling was seamless, and she felt supported every step of the way. The same AI that helped her find training kept her engaged as a member. That's the full journey: prospect to member to renewal.
Everything you need to know about using Frontdesk for your personal training studio
Yes. The AI answers calls 24/7, qualifies new clients, checks trainer availability, and books consultations—all while you're off the clock. No more missed opportunities at 9 PM when potential clients call.
The AI handles rescheduling automatically, collects all details (trainer preference, time constraints, workout focus), and updates your calendar in real-time. Urgent session changes can be escalated immediately to your trainers.
Yes. The system automatically sends confirmation emails and reminder texts before consultations. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books consultations instantly—no back-and-forth emails needed.
After consultations, new clients automatically receive an intake form that's pre-filled with their info from the CRM. The AI guides them through fitness goals and health history. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Mindbody, Trainerize, Zen Planner, and others. All data syncs automatically—leads, consultations, client profiles, and session bookings.
Absolutely. The AI knows all your trainers, their availability, specialties, and rates. It can route calls based on trainer expertise, handle multi-location inquiries, and manage multiple studios simultaneously.
The AI handles cancellations 24/7, applies your cancellation policy, and can immediately offer the slot to waitlisted clients. For urgent situations, it escalates to your training team right away.
Pricing is based on your studio size and call volume. Most personal training studios see ROI within the first month from reduced no-shows and increased client conversions. Contact us for a custom quote.
Stop missing new client inquiries. Start booking sessions 24/7.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."