Every missed call is a lost booking. Every idle weekend costs money. Frontdesk AI answers calls 24/7, books rentals, checks inventory, and confirms reservations—all while your team sleeps.
For Party Rental Companies
Incoming Call...
Customer
"Hi, I need tables and chairs for 50 people next Saturday. What do you have available?"
AI Receptionist
"Perfect! We have 10 round tables and 50 chairs available—$450 total. I can reserve those for you right now!"
✓ Booking Confirmed • Tables & Chairs
You're losing bookings every day because you can't answer calls fast enough. Event planners call at 9 PM about their wedding, no-shows waste your delivery schedule, and your team can't keep up with quote requests. There's a better way.
A bride finds your tent rental at 10 PM while planning her wedding, calls for a quote, and gets voicemail. By the time you check messages in the morning, she's already booked with a competitor who answered immediately.
While you're loading a delivery truck, five more calls come in. Equipment questions, pricing inquiries, availability checks, damage reports—you can't be everywhere at once. Customers get frustrated waiting, and you lose bookings to faster competitors.
You schedule an equipment walkthrough, prepare inventory samples, and clear your schedule. They don't show up. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another lost booking.
One AI workforce that handles every touchpoint—from first inquiry to event delivery
Customers visit your website at any hour planning their events. Frontdesk Chat answers instantly, qualifies leads, shows available inventory, and books rentals—all without human intervention.
Every call is answered instantly—equipment inquiries, delivery questions, last-minute add-ons, emergency support. The AI understands context, creates service requests, schedules deliveries, and escalates to humans only when needed.
When consultations no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their event details, and books a new consultation—all while updating your CRM and calendar.
Every interaction—chat, call, consultation, delivery request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every customer and their event history.
Orchestrate the entire customer journey across email, voice, SMS, and web. Automatically coordinate follow-ups, event reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-consultation confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart rental contracts that pre-fill from CRM data and guide customers through completion. When forms are submitted, they automatically trigger outbound automation sequences for confirmation and delivery coordination workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your party rental business. Each agent handles different tasks—answering calls, booking rentals, handling equipment questions. They work together 24/7 to book more events faster.
Answers every call instantly—no voicemail, no missed bookings. Handles rental inquiries, checks equipment availability, and schedules delivery times automatically.
Qualifies event leads, shows available inventory and pricing, answers questions about delivery areas and event dates instantly. Books equipment rentals and captures contact info—all through your website chat, 24/7.
Sends personalized rental confirmations, delivery reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep event planners engaged.
Pre-fills booking forms from CRM data. Guides customers through event details and equipment selections. Triggers automation workflows when reservations are submitted.
Automatically reaches out to event planners at the right time. Makes outbound calls to abandoned quotes, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost bookings and keep customers engaged.
Handles two-way SMS conversations with event planners and customers. Sends delivery confirmations, setup reminders, and answers questions about available equipment via text—98% open rate.
Lets website visitors speak directly to your website about available equipment. Click, talk, get answers about pricing, availability, and delivery options—no typing required. Perfect for mobile users planning events.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed customer and booking data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by event, equipment, and booking status.
Customers don't submit tickets—they just call or text. Your AI recognizes equipment issues (damaged tent, missing chair, late delivery, etc.), creates tickets, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a customer was frustrated, if equipment damage was reported, if a large event was booked—you know instantly.
Follow one customer from phone call to event delivery—see how every system works together
Alex calls at 2 AM about her daughter's birthday party. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, birthday party event type, 25-30 kids, March 9th date, bounce house request. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books the consultation. Instant confirmation—no waiting.
The moment the consultation is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and booking forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the consultation. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her birthday party needs, her 25-30 guest count. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled consultation. She loves the party package options. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-consultation follow-up emails get queued, the booking contract form is ready to send, and payment workflows begin. All happening automatically—you're just planning the party.
Alex just finished the consultation. She's walking to her car when her phone buzzes. It's a booking contract from Frontdesk Forms—already filled with her name, email, and the event details she just discussed. The AI guides her through delivery address and payment information right on her phone. When she submits it, you're immediately notified. The booking process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the party. She has a question about adding extra tables. She calls. The AI answers instantly, recognizes her from your CRM, remembers her consultation and booking, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With the extra tables added, Alex confirms the final booking. The system automatically sends confirmation emails, delivery schedule details, and event day instructions. Alex's birthday party is officially booked.
Alex is one day out from the party. She has questions: "What time will setup start?" "Do you need access to the backyard?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's bounce house blower stopped working. It's 12:30 PM—middle of the party. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, creates a support ticket, and dispatches a technician within minutes. Alex doesn't have to panic or hunt for help. She just describes the problem, and it's handled.
The day after the party, Alex gets a follow-up message. The system automatically asks about her experience and requests photos for social media. Customers can share feedback, upload party photos, and leave reviews. Everything happens automatically—building your reputation while you focus on the next event.
Four months later, Alex books again for her son's graduation party. She had an amazing experience—setup was seamless, questions were answered instantly, and she felt supported throughout. The same AI that helped her plan the birthday party kept her happy as a customer. That's the full journey: inquiry to booking to repeat customer.
Everything you need to know about using Frontdesk for your rental business
Yes. The AI answers calls 24/7, checks inventory availability, provides quotes, and books rentals—all while your team sleeps. No more missed bookings at 11 PM or on weekends.
The AI schedules delivery and pickup times automatically, collects all details (event address, setup requirements, access instructions), and adds them to your dispatch calendar. Rush orders can be flagged for priority handling.
Yes. The system automatically sends confirmation emails and reminder texts before events. It can call customers to confirm details and collect deposits—reducing cancellations by up to 35%.
Yes. Integrates with your inventory system to check real-time availability for tents, tables, chairs, linens, and all equipment. The AI instantly provides quotes and books reservations—no back-and-forth needed.
The AI collects all event details—guest count, equipment needs, event type, date—and creates detailed quotes based on your pricing rules. For complex packages, it can escalate to your team while keeping the customer engaged.
Yes. Frontdesk integrates with most systems including Goodshuffle, Event Rental Systems, Rentrax, and others. All data syncs automatically—bookings, customer information, payments, and inventory status.
Absolutely. The AI knows all your rental packages, pricing tiers, and equipment options—from weddings to corporate events to backyard parties. It can recommend packages based on guest count and event type.
The AI handles post-event calls, collects damage details, and creates incident reports. For equipment failures during events, it immediately escalates to your support team and can coordinate emergency replacements.
Pricing is based on your call volume and inventory size. Most party rental companies see ROI within the first month from increased bookings and reduced missed calls. Contact us for a custom quote.
Stop missing bookings at 2 AM. Start securing rentals while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."