Every missed call is lost revenue. Every voicemail is a client gone to your competitor. Frontdesk AI answers calls 24/7, books appointments, handles document inquiries, and confirms signings—all while you're on the road serving clients.
For Mobile Notary Services
Incoming Call...
Client
"Hi, I need a notary for a real estate closing tomorrow. Can you come to my office?"
AI Receptionist
"Absolutely! Alex has availability tomorrow at 2 PM and 4 PM. The service fee is $125 for mobile notarization. Which time works better?"
✓ Appointment Confirmed • Tomorrow 2 PM
You're losing urgent appointments every time a client calls and gets voicemail. Last-minute signings slip away, no-shows waste your drive time, and you can't be on the road and answering calls at the same time. There's a better way.
A title company needs a notary for a closing tomorrow morning. They call at 4 PM while you're notarizing loan documents. Voicemail. By the time you finish and check your phone, they've already booked another notary who answered immediately.
You're driving between signings when your phone rings. It could be a $200 appointment, but you can't answer safely. Questions about services, pricing, availability—every unanswered call is potential revenue driving to your competitor who picked up.
You drive 30 minutes across town for a scheduled notarization. They're not home. No answer on their phone. You send a text that never gets read. That's 90 minutes of your day gone, plus gas money, with zero income to show for it.
One AI workforce that handles every touchpoint—from first inquiry to completed signing
Clients visit your mobile notary website at any hour. Frontdesk Chat answers instantly, qualifies requests, confirms document types, and books appointments—all without human intervention.
Every call is answered instantly—appointment requests, document questions, location confirmations. The AI understands context, books appointments, schedules follow-ups, and escalates to humans only when needed.
When clients no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their document needs, and books a new appointment—all while updating your CRM and calendar.
Every interaction—chat, call, appointment, document request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every client and signing.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-appointment confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart appointment intake forms that pre-fill from CRM data and guide clients through completion. When forms are submitted, they automatically trigger outbound automation sequences for confirmation and document preparation workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your notary business. Each agent handles different tasks—answering calls, booking appointments, confirming document requirements. They work together 24/7 to serve more clients faster.
Answers every call instantly—no voicemail, no missed appointments. Handles notarization inquiries, books signing appointments, and confirms document requirements automatically.
Qualifies notary leads, explains services and pricing, answers questions about document types and travel fees instantly. Books appointments and captures contact info—all through your website chat, 24/7.
Sends personalized appointment confirmations, document checklists, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep clients engaged.
Pre-fills client intake forms from CRM data. Guides clients through ID verification and document checklist. Triggers automation workflows when submitted.
Automatically reaches out to clients at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover missed appointments and keep clients engaged.
Handles two-way SMS conversations with notary clients. Sends appointment confirmations, location details, and answers questions about required documents via text—98% open rate.
Lets website visitors speak directly to your website about notary services. Click, talk, get answers about pricing, availability, and travel areas—no typing required. Perfect for mobile users seeking notary appointments.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed client data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by appointment type, document type, and client status.
Clients don't submit requests—they just call or text. Your AI recognizes client needs (document signing, apostille service, mobile notarization, etc.), creates task items, triages by urgency, and notifies you automatically.
Watches every conversation and alerts you when it matters. If a client was confused, if an urgent document request came in, if a last-minute appointment was booked—you know instantly.
Follow one client from phone call to completed notarization—see how every system works together
Alex calls at 2 AM. She needs a notary for a real estate closing tomorrow. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, real estate closing, downtown location, March 9th at 3 PM, $125 service fee. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Friday at 3 PM, and books it. Instant confirmation—no waiting.
The moment the appointment is booked, the system springs into action. Confirmation emails, reminder texts, document checklists, and location details—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to sleep. Meanwhile, a reminder email with the document checklist is already scheduled for Thursday. No one had to remember to send it.
Friday afternoon, Alex is stuck in a meeting that ran over. She completely forgot about the notary appointment. You're at her office building, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her real estate closing, her downtown office location. Recovery calls get scheduled automatically. Follow-up texts are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally at her desk—meeting is over. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Friday. The closing documents still need to be notarized. Would you like to reschedule?" Alex apologizes, picks a new time for Tuesday afternoon, and hangs up. The calendar updates automatically. No one had to do anything.
Alex is ready this time. You arrive, notarize her real estate documents, and she's thrilled with the service. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: follow-up emails get queued, a request for review is scheduled, and her profile is tagged as a satisfied client. All happening automatically—you're just providing the service.
Alex just finished the notarization. You're packing up when her phone buzzes. It's a feedback form from Frontdesk Forms—already filled with her name, email, and the service she just received. The AI guides her through a quick satisfaction survey and asks about future notary needs. When she submits it, you're immediately notified with her 5-star rating. The follow-up process begins automatically—all without you lifting a finger.
Alex is at work, thinking about another document that needs notarizing. She has a question about scheduling. She calls. The AI answers instantly, recognizes her from your CRM, remembers her previous appointment and location preference, and is ready to help—no hold time, no voicemail, no missed calls. Alex books her second appointment in seconds.
Alex had such a great experience, she books you for another notarization next week. The system automatically sends confirmation emails, appointment reminders, and document checklists. She's officially a repeat client.
Alex's friend needs a mobile notary for a will signing. She has questions: "Do you travel to residential addresses?" "What documents do people need for estate planning?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through your website.
Alex's car loan needs to be notarized by tomorrow morning for the dealership. It's 11:30 PM on a Friday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the urgency, checks your weekend availability, and books her for 9 AM Saturday. Alex doesn't have to wait for business hours or leave voicemails. She just describes the situation, and it's handled.
You're running 10 minutes late to an appointment. Alex gets notified automatically—text with updated ETA. The system sends schedule updates, appointment reminders, service announcements, and seasonal promotions. Clients stay informed without you sending individual messages. Everything happens automatically.
Three months later, Alex refers her friend Michael. She had a great experience—questions were answered instantly, scheduling was effortless, and you were always reliable. The same AI that helped her book her first appointment kept her satisfied through every interaction. That's the full journey: prospect to client to advocate.
Everything you need to know about using Frontdesk for your notary business
Yes. The AI answers calls 24/7, schedules notarization appointments, confirms document types, and books your available time slots—all while you sleep. No more missed signing opportunities at 10 PM.
The AI prioritizes urgent requests automatically, collects all details (location, document type, number of signers, ID requirements), and flags rush appointments. Emergency loan signings can be escalated to you immediately.
Yes. The system automatically sends confirmation emails and reminder texts before appointments. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed signings.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books notary appointments instantly—no back-and-forth emails needed.
After scheduling, clients automatically receive a confirmation with pre-appointment instructions. The AI collects essential details like document types, number of signers, and ID requirements. When everything is confirmed, you're notified immediately.
Yes. Frontdesk integrates with most systems including Calendly, Acuity, Notary Assist, and others. All data syncs automatically—client contacts, appointments, document types, and travel locations.
Absolutely. The AI knows all your services—loan signings, real estate closings, power of attorney, wills, and more. It can provide pricing, explain requirements, calculate travel fees, and manage appointments across your entire service area.
The AI handles schedule changes 24/7, verifies client identity, and can reschedule or cancel appointments based on your policies. For time-sensitive title company signings, it immediately notifies you of any changes.
Pricing is based on your call volume and appointment bookings. Most notaries see ROI within the first month from reduced no-shows and increased signing conversions. Contact us for a custom quote.
Stop missing urgent notarization requests. Start booking appointments 24/7.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."