Every empty lesson slot costs money. Every missed call is a lost student. Frontdesk AI answers calls 24/7, books trial lessons, handles scheduling questions, and enrolls new students—all while your team sleeps.
For Music Schools
Incoming Call...
Parent Inquiry
"Hi, I'm looking for piano lessons for my 8-year-old. Do you have openings?"
AI Receptionist
"Yes! We have Tuesday 4 PM with Ms. Johnson available—30-minute beginner lessons, $150/month. Would you like to schedule a trial lesson?"
✓ Trial Lesson Booked • Piano
You're losing potential students every day your phone goes unanswered. Parents call during lessons, no-shows waste your instructors' time, and your front desk can't keep up. There's a better way.
A parent finds your school online after work, calls at 7 PM, and gets voicemail. By the time you check messages in the morning, they've already enrolled their child with a competitor who answered immediately.
While your instructors are teaching, three more calls come in. Trial lesson requests, recital questions, billing inquiries—you can't be everywhere at once. Parents get frustrated waiting, and you lose enrollments.
Your instructor clears their schedule, prepares materials, and shows up. The family doesn't. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty lesson slot.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Parents visit your music school website at any hour. Frontdesk Chat answers instantly, qualifies leads, shows available lesson times, and books trial lessons—all without human intervention.
Every call is answered instantly—lesson rescheduling, enrollment inquiries, billing questions. The AI understands context, updates schedules, sends reminders, and escalates to instructors only when needed.
When trial lessons no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their instrument preference, and books a new lesson—all while updating your CRM and instructor calendars.
Every interaction—chat, call, trial lesson, enrollment—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every student and family.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate follow-ups, lesson reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-lesson confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment forms that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and lesson scheduling.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your music school. Each agent handles different tasks—answering calls, booking trial lessons, handling parent inquiries. They work together 24/7 to fill your class roster faster.
Answers every call instantly—no voicemail, no missed trial lessons. Handles enrollment inquiries, books trial lessons, and creates instructor requests automatically.
Qualifies parent inquiries, shows available class times and pricing, answers questions about instruments and lesson formats instantly. Books trial lessons and captures contact info—all through your website chat, 24/7.
Sends personalized trial lesson confirmations, recital reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged.
Pre-fills enrollment forms from CRM data. Guides parents through student information and lesson preferences. Triggers automation workflows when submitted.
Automatically reaches out to families at the right time. Makes outbound calls to missed trial lessons, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost enrollments and keep families engaged.
Handles two-way SMS conversations with families and current students. Sends lesson confirmations, recital reminders, and answers questions about available classes via text—98% open rate.
Lets website visitors speak directly to your website about available classes. Click, talk, get answers about pricing, schedules, and instructors—no typing required. Perfect for mobile users browsing programs.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by student, class, and enrollment status.
Families don't submit requests—they just call or text. Your AI recognizes support issues (instrument repair, schedule change, recital questions, etc.), creates request tickets, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if a schedule change was requested, if a trial lesson was booked—you know instantly.
Follow one parent from first call to enrollment—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, piano interest, child's age, $180 budget, Tuesday preference. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the trial lesson is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the trial lesson. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her piano interest, her child's age, her $180 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled trial lesson. Her daughter loves Ms. Rodriguez. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-lesson follow-up emails get queued, the enrollment form is ready to send, and onboarding workflows begin. All happening automatically—you're just teaching.
Alex just finished the trial lesson. She's walking to her car when her phone buzzes. It's an enrollment form from Frontdesk Forms—already filled with her name, email, and the program she just tried. The AI guides her through student information and emergency contacts right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the lessons. She has a question about the recital schedule. She calls. The AI answers instantly, recognizes her from your CRM, remembers her trial lesson and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Alex completes the enrollment. The system automatically sends welcome emails, lesson schedules, and payment setup guides. Her daughter is officially starting lessons.
Alex's daughter just had her third lesson. She has questions: "What books should we buy for practice?" "Can we reschedule next week's lesson?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's daughter has a school event conflict. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the situation, checks availability, and reschedules the lesson for later that week. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There's a spring recital this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends recital announcements, practice reminders, schedule updates, and studio news. Families stay informed without you sending individual messages. Everything happens automatically.
Six months later, Alex renews for the fall semester. She had a great experience—questions were answered instantly, schedule changes were easy, and her daughter loved the lessons. The same AI that helped her find the program kept her happy as a music parent. That's the full journey: inquiry to enrollment to renewal.
Everything you need to know about using Frontdesk for your music school
Yes. The AI answers calls 24/7, qualifies prospective students, checks lesson availability, and books trial lessons—all while your team sleeps. No more missed enrollment opportunities at 2 AM.
The AI manages schedule changes automatically, collects all details (student name, instructor, preferred reschedule time), and routes them to your scheduling system. Urgent requests can be escalated immediately to available instructors.
Yes. The system automatically sends confirmation emails and reminder texts before trial lessons. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed trial lessons.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time instructor availability and books lessons instantly—no back-and-forth emails needed.
After trial lessons, prospective students automatically receive an enrollment form that's pre-filled with their info from the CRM. The AI guides them through instrument selection and lesson package options. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including My Music Staff, Teachworks, Pike13, and others. All data syncs automatically—prospective students, trial lessons, enrollments, and schedule changes.
Absolutely. The AI knows all your locations, instructor availability, program offerings, and lesson times. It can route calls based on location, handle inquiries across all programs, and manage multiple studios simultaneously.
The AI handles event inquiries 24/7, provides recital dates and times, and can coordinate with your staff for special performance opportunities. For time-sensitive announcements, it immediately escalates to your admin team.
Pricing is based on your school size and call volume. Most music schools see ROI within the first month from reduced no-shows and increased student enrollments. Contact us for a custom quote.
Stop missing trial lesson inquiries at night. Start enrolling students while you teach.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."