Every empty class slot costs money. Every missed call is a lost student. Frontdesk AI answers calls 24/7, books trial classes, handles membership inquiries, and signs up new students—all while you're teaching.
For Martial Arts Studios
Incoming Call...
Parent
"Hi, I'm interested in karate classes for my 8-year-old. Do you have beginner classes available?"
AI Receptionist
"Yes! We have beginner kids' classes Tuesday/Thursday at 4 PM. Would you like to schedule a free trial class?"
✓ Trial Class Booked • Tuesday 4 PM
You're losing potential students every day your phones go unanswered. Parents call after work, no-shows waste your time, and your front desk can't keep up. There's a better way.
A parent finds your studio at 7 PM after work, calls, and gets voicemail. By the time you check messages in the morning, they've already signed their child up at the studio down the street that answered.
While you're teaching a class, three more calls come in. Trial class bookings, membership questions, belt testing inquiries—you can't be everywhere at once. Prospective students get frustrated waiting, and you lose enrollments.
You reserve a spot in class, prepare welcome materials, and wait. They don't show. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted mat space and another lost student.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Parents visit your martial arts studio website at any hour. Frontdesk Chat answers instantly, qualifies leads, shows available classes, and books trial sessions—all without human intervention.
Every call is answered instantly—class inquiries, schedule changes, belt testing questions. The AI understands context, updates schedules, handles follow-ups, and escalates to instructors only when needed.
When trial classes no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their preferences, and books a new session—all while updating your CRM and calendar.
Every interaction—chat, call, trial class, belt test—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every parent and student.
Orchestrate the entire enrollment journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-trial confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment forms that pre-fill from CRM data and guide parents through completion. When forms are submitted, they automatically trigger outbound automation sequences for confirmation and onboarding workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your martial arts studio. Each agent handles different tasks—answering calls, booking trial classes, handling membership inquiries. They work together 24/7 to keep your schedule full.
Answers every call instantly—no voicemail, no missed trial classes. Handles membership inquiries, books trial classes, and answers questions about programs, belt testing, and class schedules automatically.
Qualifies prospective students, shows available class times and pricing, answers questions about martial arts styles, age groups, and start dates instantly. Books trial classes and captures contact info—all through your website chat, 24/7.
Sends personalized trial class confirmations, belt testing reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep prospective students engaged.
Pre-fills student registration forms from CRM data. Guides parents through emergency contact information and waiver agreements. Triggers automation workflows when submitted.
Automatically reaches out to prospective students at the right time. Makes outbound calls to trial class no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep parents engaged.
Handles two-way SMS conversations with parents and students. Sends class confirmations, belt testing reminders, and answers questions about schedule changes via text—98% open rate.
Lets website visitors speak directly to your website about martial arts programs. Click, talk, get answers about class schedules, pricing, and belt levels—no typing required. Perfect for mobile users browsing programs.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed student and parent data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by program, student, and enrollment status.
Parents and students don't submit requests—they just call or text. Your AI recognizes student issues (uniform orders, schedule changes, equipment needs), creates support requests, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if a uniform issue was reported, if a trial class was booked—you know instantly.
Follow one prospect from phone call to signed membership—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, kickboxing interest, $149 budget, daughter's age, March 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books the free trial class. Instant confirmation—no waiting.
The moment the trial class is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and membership forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the trial class. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her kickboxing interest, her daughter's age, her $149 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled trial. Her daughter loves the class. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-trial follow-up emails get queued, the membership enrollment form is ready to send, and onboarding workflows begin. All happening automatically—you're just teaching the class.
Alex just finished the trial class. She's walking to her car when her phone buzzes. It's a membership enrollment form from Frontdesk Forms—already filled with her name, email, and the program her daughter just tried. The AI guides her through student information and emergency contact details right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about her daughter's first class. She has a question about what to bring. She calls. The AI answers instantly, recognizes her from your CRM, remembers her trial and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With her questions answered, Alex signs the membership agreement. The system automatically sends welcome emails, first class reminders, and studio guidelines. Her daughter is officially enrolled.
Alex's daughter has been training for a few weeks. She has questions: "Where do I order a uniform?" "When is the next belt testing?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's daughter is sick. They need to skip tomorrow's class. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, updates the attendance record, and offers to reschedule for next week. Alex doesn't have to wait for business hours or fill out forms. She just explains the situation, and it's handled.
There's a student demonstration this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends studio announcements, event reminders, belt testing updates, and important news. Students stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews. Her daughter had a great experience—questions were answered instantly, class changes were handled easily, and she always felt connected to the studio. The same AI that helped her find the program kept her happy as a member. That's the full journey: prospect to student to renewal.
Everything you need to know about using Frontdesk for your martial arts studio
Yes. The AI answers calls 24/7, qualifies prospective students, checks class availability, and books trial sessions—all while you're training or sleeping. No more missed opportunities at 2 AM.
The AI manages schedule changes automatically, collects all details (student name, class time, reason for change), and updates your system. It can reschedule students into alternative classes and notify instructors of any changes immediately.
Yes. The system automatically sends confirmation emails and reminder texts before trial classes. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed trials and converting them into paying members.
Yes. Integrates with Google Calendar, Outlook, and most scheduling systems. The AI checks real-time class availability and books students instantly—no back-and-forth emails or phone tag needed.
After trial classes, prospects automatically receive a membership application that's pre-filled with their info from the CRM. The AI guides them through package options, pricing, and waiver signing. When submitted, you're notified immediately to close the sale.
Yes. Frontdesk integrates with most martial arts studio management systems including Mindbody, Zen Planner, Wodify, and others. All data syncs automatically—prospective students, trial classes, memberships, and billing information.
Absolutely. The AI knows all your locations, class schedules, instructor availability, and programs. It can route calls based on location, handle multi-studio inquiries, and manage all your locations simultaneously with location-specific information.
The AI handles belt testing inquiries 24/7, provides testing requirements, explains fees, and registers students. For tournament questions, it shares dates, registration deadlines, and rules. For complex technical questions, it immediately escalates to your instructors.
Pricing is based on your studio size and call volume. Most martial arts studios see ROI within the first month from reduced trial class no-shows and increased membership conversions. Contact us for a custom quote.
Stop missing class inquiries at 2 AM. Start enrolling new students while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."