Every missed call is a lost booking. Every delayed quote goes to a competitor. Frontdesk AI answers calls 24/7, provides instant pricing, checks equipment availability, and books events—all while your team sleeps.
For Event Lighting & Audio Rentals
Incoming Call...
Event Planner
"Hi, I need uplighting and a sound system for a wedding. Do you have equipment available June 15th?"
AI Receptionist
"Yes! We have 20 uplights and our Premium Wedding Package available—includes wireless mics and speakers. $1,850 for the day. Book now?"
✓ Event Booked • June 15th
You're losing bookings every day while your equipment sits idle. Event planners call during setups, no-shows waste your crew's time, and your team can't keep up with quote requests. There's a better way.
An event planner finds your gear at 9 PM while planning a corporate event, calls, and gets voicemail. By the time you check messages after tomorrow's wedding setup, they've already booked with someone else who answered.
While you're running sound at a venue, three more calls come in. Equipment availability questions, quote requests, site visit scheduling—you can't be everywhere at once. Event planners get frustrated waiting, and you lose bookings.
You clear your schedule, prep the demo equipment, and show up. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another idle lighting rig.
One AI workforce that handles every touchpoint—from first inquiry to confirmed booking
Event planners visit your website at any hour. Frontdesk Chat answers instantly, qualifies leads, checks equipment availability, and schedules site visits—all without human intervention.
Every call is answered instantly—equipment inquiries, booking requests, technical support questions. The AI understands context, creates tickets, schedules consultations, and escalates to humans only when needed.
When consultations no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their event requirements, and books a new consultation—all while updating your CRM and calendar.
Every interaction—chat, call, consultation, support request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every client and event.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-consultation confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart booking forms that pre-fill from CRM data and guide clients through completion. When forms are submitted, they automatically trigger outbound automation sequences for quote generation and confirmation workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your event rental business. Each agent handles different tasks—answering calls, booking equipment consultations, handling support requests. They work together 24/7 to keep your rental calendar full.
Answers every call instantly—no voicemail, no missed bookings. Handles rental inquiries, schedules equipment consultations, and creates support tickets for damaged gear automatically.
Qualifies event clients, shows available equipment and pricing, answers questions about delivery areas and event dates instantly. Books equipment consultations and captures contact info—all through your website chat, 24/7.
Sends personalized equipment consultation confirmations, event reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep event planners engaged.
Pre-fills booking forms from CRM data. Guides event planners through equipment selection and venue requirements. Triggers automation workflows when reservation is submitted.
Automatically reaches out to event planners at the right time. Makes outbound calls to quote no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost bookings and keep clients engaged.
Handles two-way SMS conversations with event planners and current clients. Sends consultation confirmations, delivery reminders, and answers questions about available equipment via text—98% open rate.
Lets website visitors speak directly to your website about available equipment. Click, talk, get answers about pricing, availability, and technical specs—no typing required. Perfect for busy event planners browsing on mobile.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed client and booking data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by event type, equipment, and booking status.
Clients don't submit tickets—they just call or text. Your AI recognizes equipment issues (broken speaker, damaged light, etc.), creates tickets, triages by urgency, and notifies the right technician automatically.
Watches every conversation and alerts you when it matters. If an event planner was frustrated, if an equipment issue was reported, if a consultation was booked—you know instantly.
Follow one client from first call to confirmed booking—see how every system works together
Alex calls at 2 AM about equipment for her wedding. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, outdoor wedding, $4,500 budget, June 15th event date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Thursday at 2 PM, and books it. Instant confirmation—no waiting.
The moment the consultation is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and proposal forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Wednesday. No one had to remember to send it.
Thursday afternoon, Alex is stuck in a work meeting. She completely forgot about the consultation. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her outdoor wedding, her $4,500 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her work day. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Thursday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled consultation. She loves the equipment options. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: proposal emails get queued, the booking contract is ready to send, and payment workflows begin. All happening automatically—you're just showing equipment.
Alex just finished the consultation. She's walking to her car when her phone buzzes. It's a booking contract from Frontdesk Forms—already filled with her name, email, and the package she just reviewed. The AI guides her through event and venue details right on her phone. When she submits it, you're immediately notified. The booking process begins automatically—all without you lifting a finger.
Alex is at work, thinking about her wedding. She has a question about delivery and setup times. She calls. The AI answers instantly, recognizes her from your CRM, remembers her consultation and contract, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex confirms the booking. The system automatically sends payment instructions, event timeline confirmations, and venue coordination details. Alex's wedding lighting and audio is all set.
Alex's wedding is approaching. She has questions: "What time will equipment arrive?" "Do you need venue access early?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's venue changed the guest count. It's 9:30 PM five days before the event. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, updates the equipment order, and confirms the changes. Alex doesn't have to wait for business hours or fill out forms. She just describes the change, and it's handled.
The day before her wedding, Alex gets a confirmation text. The system sends event reminders, timeline confirmations, technical updates, and coordination details. Clients stay informed without you sending individual messages. Everything happens automatically.
Three months later, Alex books again for her parents' anniversary party. She had an amazing experience—equipment was perfect, questions were answered instantly, and she felt supported. The same AI that helped her plan her wedding kept her confident throughout the event. That's the full journey: prospect to client to repeat customer.
Everything you need to know about using Frontdesk for your event production rentals
Yes. The AI answers calls 24/7, checks equipment availability, provides instant quotes, and books site visits—all while your team sleeps. No more missed event opportunities at 2 AM.
The AI knows your complete inventory—speakers, lighting fixtures, mixers, microphones, and more. It answers technical specs, power requirements, coverage areas, and recommends the right gear for each event type. Complex requests are escalated to your technical team immediately.
Yes. The system automatically sends rental confirmation emails and event reminder texts. When clients miss pickup appointments, it immediately calls to reschedule—recovering up to 40% of missed bookings and preventing equipment downtime.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time equipment availability, reserves gear, and schedules delivery/pickup times instantly—no back-and-forth emails needed.
After inquiries, clients automatically receive detailed quotes with equipment lists, pricing, and delivery fees—all pre-filled with their event details from the CRM. The AI guides them through package selection and add-ons. When accepted, you're notified immediately to prepare the order.
Yes. Frontdesk integrates with most rental management systems including Goodshuffle Pro, Event Rental Systems, and others. All data syncs automatically—client inquiries, bookings, equipment availability, and delivery schedules.
Absolutely. The AI knows your complete inventory—wedding packages, corporate event setups, concert systems, DJ equipment, and specialty lighting. It recommends appropriate gear based on venue size, event type, and budget, handling everything from small parties to large productions simultaneously.
The AI handles equipment troubleshooting calls 24/7, provides setup guidance, and can dispatch technicians for on-site support. For true emergencies like equipment failure during events, it immediately escalates to your on-call technical team with full event details.
Pricing is based on your inventory size and call volume. Most event rental companies see ROI within the first month from reduced booking no-shows and increased rental conversions. Contact us for a custom quote.
Stop missing event inquiries at midnight. Start booking equipment while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."