Every empty session costs money. Every missed call is a lost client. Frontdesk AI answers calls 24/7, books discovery calls, handles reschedules, and converts leads—all while you focus on transforming lives.
For Life Coaching
Incoming Call...
Potential Client
"Hi, I'm interested in career coaching. Do you have availability this week?"
AI Receptionist
"Yes! Alex has openings Thursday and Friday. I can schedule a complimentary discovery call—which works better for you?"
✓ Discovery Call Booked • Thursday 3 PM
You're losing potential clients every day while you're in sessions. People reach out when they're ready to transform, and your voicemail costs you thousands in missed opportunities.
Someone finds you during a breakthrough moment at 9 PM, calls, and gets voicemail. By the time you check messages the next morning, they've already booked a discovery call with another coach who answered immediately.
While you're in a coaching session, three inquiries come in. Discovery call requests, rescheduling needs, program questions—you can't coach and manage admin at once. Potential clients get frustrated waiting, and you lose them to faster coaches.
You block off time, prepare for the discovery call, and they don't show. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty slot in your calendar.
One AI workforce that handles every touchpoint—from first inquiry to booked session
Potential clients visit your life coaching website at any hour. Frontdesk Chat answers instantly, qualifies leads, explains your coaching packages, and books discovery calls—all without human intervention.
Every call is answered instantly—session bookings, rescheduling requests, program inquiries, payment questions. The AI understands context, manages your calendar, schedules follow-ups, and escalates to you only when needed.
When discovery calls no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their coaching goals, and books a new call—all while updating your CRM and calendar.
Every interaction—chat, call, discovery call, coaching session—automatically creates and updates client profiles in your CRM. No manual data entry. No missed information. One complete view of every client and prospect.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on client behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-call welcome messages, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart intake forms that pre-fill from CRM data and guide clients through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and program enrollment workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your coaching practice. Each agent handles different tasks—answering calls, booking sessions, handling client requests. They work together 24/7 to keep your calendar full and clients engaged.
Answers every call instantly—no voicemail, no missed opportunities. Handles coaching inquiries, books discovery calls and sessions, and captures client questions automatically.
Qualifies potential clients, explains your coaching programs and pricing, answers questions about your approach and availability instantly. Books discovery calls and captures contact info—all through your website chat, 24/7.
Sends personalized session confirmations, program reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep clients engaged and motivated.
Pre-fills client intake forms from CRM data. Guides potential clients through goal setting and background information. Triggers automation workflows when submitted.
Automatically reaches out to potential clients at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep prospects engaged.
Handles two-way SMS conversations with potential and current clients. Sends session confirmations, program reminders, and answers questions about your coaching approach via text—98% open rate.
Lets website visitors speak directly to your website about coaching programs. Click, talk, get answers about pricing, availability, and your coaching methodology—no typing required. Perfect for mobile users exploring personal development options.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed client data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by client, program type, and lead status.
Clients don't submit requests—they just call or text. Your AI recognizes client needs (reschedule session, access resources, billing question, etc.), creates tasks, triages by urgency, and notifies you automatically.
Watches every conversation and alerts you when it matters. If a client expressed frustration, if an urgent concern was raised, if a discovery call was booked—you know instantly.
Follow one client from first call to successful transformation—see how every system works together
Alex calls at 2 AM, struggling with anxiety and needing help. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, career transition focus, discovery session preference, March 15th availability. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the session is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and intake forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the session. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her career transition goals, her preferred coaching style. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled session. She connects deeply with your coaching approach. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-session follow-up emails get queued, the client agreement form is ready to send, and onboarding workflows begin. All happening automatically—you're just focused on coaching.
Alex just finished the session. She's walking to her car when her phone buzzes. It's a client agreement from Frontdesk Forms—already filled with her name, email, and the coaching package you discussed. The AI guides her through her goals assessment and commitment statement right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about her coaching journey. She has a question about the session schedule. She calls. The AI answers instantly, recognizes her from your CRM, remembers her discovery session and agreement, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Alex signs the agreement and commits to her transformation. The system automatically sends welcome emails, session schedules, and preparation guides. Alex's officially on her coaching journey.
Alex just finished her first coaching session. She has questions: "Where can I find the workbook?" "Can we reschedule next week's session?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex is struggling with an exercise from her workbook. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the challenge, provides encouragement and guidance, and schedules a bonus check-in if needed. Alex doesn't have to wait for business hours or feel alone. She just describes the challenge, and support arrives.
There's a group workshop this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends workshop announcements, session reminders, new resources, and community updates. Clients stay informed without you sending individual messages. Everything happens automatically.
Three months later, Alex continues her coaching journey. She had an amazing experience—questions were answered instantly, support was always available, and she felt guided every step of the way. The same AI that helped her find the right coach kept her engaged and motivated as a client. That's the full journey: prospect to client to long-term success.
Everything you need to know about using Frontdesk for your life coaching practice
Yes. The AI answers calls 24/7, qualifies potential clients, explains your coaching programs, and books discovery sessions—all while you focus on your current clients. No more missed opportunities at 10 PM.
The AI manages rescheduling automatically, collects all details (preferred times, reason for change, scheduling preferences), and updates your calendar instantly. Urgent requests can be flagged for immediate attention.
Yes. The system automatically sends confirmation emails and reminder texts before discovery sessions. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed consultations.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books discovery sessions and coaching sessions instantly—no back-and-forth emails needed.
After discovery sessions, prospects automatically receive an intake form that's pre-filled with their info from the CRM. The AI guides them through goal-setting questionnaires and program selection. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Calendly, Acuity Scheduling, Practice Better, and others. All data syncs automatically—leads, discovery sessions, intake forms, and client communications.
Absolutely. The AI knows all your coaching programs, session availability, pricing, and specialties. It can route calls based on client needs, handle inquiries across multiple programs, and manage group and individual coaching simultaneously.
The AI handles routine support questions 24/7, verifies client identity, and provides access to resources and materials. For urgent client situations, it immediately escalates to you or your designated support team.
Pricing is based on your practice size and call volume. Most life coaches see ROI within the first month from reduced no-shows and increased client conversions. Contact us for a custom quote.
Stop missing client calls at 2 AM. Start booking sessions while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."