Every empty class spot costs money. Every missed call is a lost student. Frontdesk AI answers calls 24/7, books trial classes, handles schedule questions, and enrolls families—all while your team sleeps.
For Gymnastics Centers
Incoming Call...
Parent
"Hi, my daughter is 7. Do you have beginner classes available?"
AI Receptionist
"Yes! We have Level 1 classes on Tuesday & Thursday at 4 PM. Would you like to schedule a free trial class?"
✓ Trial Class Booked • Tuesday 4 PM
You're losing enrollment every day you miss calls. Parents call during class time, trial lessons get no-shows, and your front desk can't keep up. There's a better way.
A mom finds your gym at 9 PM after her kids go to bed, calls, and gets voicemail. By the time you check messages in the morning, she's already signed her daughter up with the gym that answered.
While you're coaching a class, five more calls come in. Trial lesson requests, schedule questions, birthday party bookings—you can't be everywhere at once. Parents get frustrated waiting, and you lose enrollments.
You clear a coaching spot, prep the lesson plan, and show up. They don't. You send one follow-up text that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another open class slot.
One AI workforce that handles every touchpoint—from first inquiry to enrolled athlete
Parents visit your gymnastics center website at any hour. Frontdesk Chat answers instantly, qualifies families, shows available classes, and books trial sessions—all without human intervention.
Every call is answered instantly—enrollment questions, schedule changes, makeup class requests. The AI understands context, books classes, handles parent inquiries, and escalates to coaches only when needed.
When trial classes are missed, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows the child's age and preferences, and books a new session—all while updating your CRM and calendar.
Every interaction—chat, call, trial class, enrollment—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every family and athlete.
Orchestrate the entire parent journey across email, voice, SMS, and web. Automatically coordinate follow-ups, class reminders, and enrollment nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-trial confirmations, class reminders, follow-ups, and enrollment nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment forms that pre-fill from CRM data and guide parents through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and class placement workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your gymnastics center. Each agent handles different tasks—answering calls, booking class trials, handling parent inquiries. They work together 24/7 to fill your classes faster and keep parents engaged.
Answers every call instantly—no voicemail, no missed enrollment opportunities. Handles class inquiries, books trial sessions, and creates coaching requests automatically. Parents get immediate answers about programs, schedules, and pricing.
Qualifies gymnastics leads, shows available class times and pricing, answers questions about programs, age requirements, and enrollment dates instantly. Books trial classes and captures parent contact info—all through your website chat, 24/7.
Sends personalized trial class confirmations, competition reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged and excited about their gymnastics journey.
Pre-fills enrollment forms from CRM data. Guides parents through emergency contacts, medical information, and waiver signatures. Triggers automation workflows when registration is completed.
Automatically reaches out to interested families at the right time. Makes outbound calls to trial class no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost enrollments and keep families engaged throughout their decision process.
Handles two-way SMS conversations with interested families and current members. Sends class confirmations, competition reminders, and answers questions about programs, schedules, and pricing via text—98% open rate.
Lets website visitors speak directly to your website about available classes. Click, talk, get answers about pricing, class schedules, and programs—no typing required. Perfect for busy parents browsing on mobile while picking up kids.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by program, student, and enrollment status.
Parents don't submit tickets—they just call or text. Your AI recognizes facility issues (broken equipment, temperature concerns, etc.), creates support tickets, triages by urgency, and notifies the right staff members automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if a facility issue was reported, if a trial class was booked—you know instantly.
Follow one parent from phone call to enrolled student—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, daughter Emma age 6, Beginner Girls program, $165 tuition, March 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the trial class is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the trial class. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her daughter Emma, the Beginner Girls program. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed Emma on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Emma shows up for the rescheduled trial class. She loves it. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-trial follow-up emails get queued, the enrollment application is ready to send, and onboarding workflows begin. All happening automatically—you're just coaching gymnastics.
Alex just finished the trial class. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and Emma's program. The AI guides her through emergency contacts and medical waivers right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about Emma's first official class. She has a question about what Emma should wear. She calls. The AI answers instantly, recognizes her from your CRM, remembers the trial class and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Emma officially enrolls. The system automatically sends welcome emails, class schedules, and facility orientation guides. Emma's officially part of the team.
Emma just started classes. Alex has questions: "When is the next parent observation day?" "Can Emma bring a friend to watch?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Emma's grips are wearing out. It's 8:30 PM on a Sunday. Alex can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, checks inventory, and lets her know when new grips will arrive. Alex doesn't have to wait for business hours or send emails. She just describes what Emma needs, and it's handled.
There's a spring showcase this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends performance announcements, event reminders, competition updates, and team news. Parents stay informed without you sending individual messages. Everything happens automatically.
A year later, Emma re-enrolls and moves up to intermediate. Alex had a great experience—questions were answered instantly, Emma progressed beautifully, and she felt supported. The same AI that helped her find the program kept her happy as a gymnastics parent. That's the full journey: prospect to parent to returning family.
Everything you need to know about using Frontdesk for your gymnastics center
Yes. The AI answers calls 24/7, qualifies families, checks class availability, and books trial classes—all while your team sleeps. No more missed enrollment opportunities at 9 PM when parents finally get home from work.
The AI processes schedule changes automatically, collects all details (student name, current class, preferred new time, reason for change), and routes them to your front desk staff. Urgent requests like injury accommodations can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before trial classes. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed trials and converting them into enrollments.
Yes. Integrates with Google Calendar, Outlook, and most gymnastics center scheduling systems. The AI checks real-time class availability and books trial classes instantly—no back-and-forth emails needed.
After trial classes, families automatically receive an enrollment form that's pre-filled with their info from the CRM. The AI guides them through waiver completion, emergency contact verification, and payment setup. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Jackrabbit, iClassPro, Pike13, and others. All data syncs automatically—families, trial classes, enrollments, and schedule changes.
Absolutely. The AI knows all your locations, class schedules, program levels, and pricing. It can route calls based on location, handle inquiries about recreational vs. competitive programs, and manage multiple facilities simultaneously.
The AI handles makeup class bookings 24/7, verifies student eligibility based on your policy, and schedules them into available slots. For urgent cancellations due to illness or injury, it processes them immediately and notifies your coaches.
Pricing is based on your center size and call volume. Most gymnastics centers see ROI within the first month from reduced trial class no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing class enrollments at 2 AM. Start filling your roster while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."