Every empty flight slot costs money. Every missed call is a lost student. Frontdesk AI answers calls 24/7, books discovery flights, handles lesson scheduling, and enrolls new students—all while your team sleeps.
For Flight Schools
Incoming Call...
Prospective Student
"Hi, I'm interested in getting my private pilot license. Can I schedule a discovery flight?"
AI Receptionist
"Absolutely! We have availability tomorrow at 10 AM with instructor Mike in our Cessna 172. Would that work for you?"
✓ Discovery Flight Booked • C172
You're losing students every day while your phone rings unanswered. Discovery flights go unbooked at midnight, no-shows waste instructor time, and your team can't keep up with scheduling. There's a better way.
Someone discovers aviation at 10 PM, calls to book a discovery flight, and gets voicemail. By the time you check messages in the morning, they've already booked with the flight school across town that answered.
While you're conducting a check ride, five more calls come in. Discovery flight requests, weather cancellations, rescheduling, lesson inquiries—you can't be everywhere at once. Prospective students get frustrated waiting, and you lose enrollments.
You reserve the aircraft, block instructor time, and show up. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted aircraft hours and another potential pilot lost.
One AI workforce that handles every touchpoint—from first inquiry to booked discovery flight
Aspiring pilots visit your website at any hour. Frontdesk Chat answers instantly, qualifies prospects, explains training programs, and books discovery flights—all without human intervention.
Every call is answered instantly—lesson scheduling, weather delays, training questions, ground school enrollment. The AI understands aviation context, manages bookings, coordinates with instructors, and escalates to humans only when needed.
When discovery flights no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their aviation goals, and books a new flight—all while updating your CRM and calendar.
Every interaction—chat, call, discovery flight, lesson booking—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective student and current pilot.
Orchestrate the entire student journey across email, voice, SMS, and web. Automatically coordinate follow-ups, flight reminders, and nurturing sequences based on training progress and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-flight confirmations, weather briefings, lesson reminders, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide students through completion. When forms are submitted, they automatically trigger outbound automation sequences for medical certification verification and training program enrollment.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your flight school. Each agent handles different tasks—answering calls, booking discovery flights, handling enrollment inquiries. They work together 24/7 to fill your training slots faster.
Answers every call instantly—no voicemail, no missed inquiries. Handles flight training questions, books discovery flights, and creates student inquiry tickets automatically.
Qualifies prospective student leads, shows available training programs and pricing, answers questions about certification paths and flight hours instantly. Books discovery flights and captures contact info—all through your website chat, 24/7.
Sends personalized discovery flight confirmations, lesson reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep prospective students engaged.
Pre-fills student enrollment forms from CRM data. Guides prospective pilots through medical certificate requirements and training program selection. Triggers automation workflows when submitted.
Automatically reaches out to prospective students at the right time. Makes outbound calls to discovery flight no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep prospects engaged.
Handles two-way SMS conversations with prospective students and current flight students. Sends lesson confirmations, flight reminders, and answers questions about training programs via text—98% open rate.
Lets website visitors speak directly to your website about flight training programs. Click, talk, get answers about pricing, certification paths, and aircraft availability—no typing required. Perfect for mobile users browsing training options.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospective student and current student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by training program, aircraft type, and enrollment status.
Students don't submit tickets—they just call or text. Your AI recognizes scheduling issues (instructor availability, weather delays, aircraft maintenance, etc.), creates tickets, triages by urgency, and notifies the right flight operations staff automatically.
Watches every conversation and alerts you when it matters. If a prospective student was frustrated, if an aircraft scheduling issue was reported, if a discovery flight was booked—you know instantly.
Follow one student from phone call to first solo flight—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, Private Pilot License interest, $12,500 budget, March 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the discovery flight is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the discovery flight. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her Private Pilot License interest, her $12,500 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled discovery flight. She loves it. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-flight follow-up emails get queued, the enrollment application form is ready to send, and qualification workflows begin. All happening automatically—you're just flying the aircraft.
Alex just finished the discovery flight. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and the program she just experienced. The AI guides her through medical certificate status and flight hour questions right on her phone. When she submits it, you're immediately notified. The qualification process begins automatically—all without you lifting a finger.
Alex's at work, thinking about flight training. She has a question about financing options. She calls. The AI answers instantly, recognizes her from your CRM, remembers her discovery flight and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With her questions answered, Alex enrolls in the Private Pilot License program. The system automatically sends welcome emails, ground school schedule, and flight training materials. Alex's officially starting her pilot journey.
Alex just started training. She has questions: "Is tomorrow's flight still on with this weather?" "Can I reschedule my ground school session?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex noticed an unusual sound during her flight training. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the concern, creates a maintenance ticket, and alerts the appropriate instructor and maintenance team. Alex doesn't have to wait for business hours or fill out forms. She just describes the issue, and it's handled.
There's an airshow field trip this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends flight school announcements, weather alerts, checkride updates, and safety bulletins. Students stay informed without you sending individual messages. Everything happens automatically.
Nine months later, Alex passes her checkride and earns her Private Pilot License. She had a great experience—scheduling was always easy, questions were answered instantly, and she felt supported throughout her training. The same AI that helped her book her discovery flight kept her engaged as a student. That's the full journey: prospect to student to licensed pilot.
Everything you need to know about using Frontdesk for your flight school
Yes. The AI answers calls 24/7, qualifies prospective students, checks instructor availability, and books discovery flights—all while your team sleeps. No more missed opportunities at 2 AM.
The AI handles cancellations automatically, collects all details (weather, student availability, instructor preference), and routes them to your scheduling team. Last-minute cancellations can be immediately reboked with waitlist students.
Yes. The system automatically sends confirmation emails and reminder texts before discovery flights. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed flights.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time instructor and aircraft availability and books lessons instantly—no back-and-forth emails needed.
After discovery flights, prospective students automatically receive an enrollment package that's pre-filled with their info from the CRM. The AI guides them through medical certificate requirements and program selection. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Flight Schedule Pro, Flightworks, Schedule Master, and others. All data syncs automatically—students, lessons, enrollments, and training records.
Absolutely. The AI knows all your locations, aircraft availability, instructor schedules, and training programs. It can route calls based on location, handle multi-site inquiries, and manage multiple airports simultaneously.
The AI handles weather cancellations 24/7, notifies affected students, and can automatically reschedule based on availability. For true emergencies, it immediately escalates to your chief instructor or operations team.
Pricing is based on your school size and call volume. Most flight schools see ROI within the first month from reduced no-shows and increased student enrollments. Contact us for a custom quote.
Stop missing discovery flight inquiries at 2 AM. Start booking students while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."