Every missed call is a lost client. Every unfilled calendar slot costs revenue. Frontdesk AI answers calls 24/7, books discovery sessions, manages inquiries, and converts leads—all while you focus on transforming leaders.
For Executive Coaching
Incoming Call...
Executive Lead
"Hi, I'm interested in leadership coaching. Do you have availability for an initial consultation?"
AI Receptionist
"Absolutely! Alex has availability this Thursday at 2 PM or Friday at 10 AM for a complimentary discovery session. Which works better for you?"
✓ Discovery Session Booked • Thursday 2 PM
You're losing high-value clients every day you miss their call. CEOs reach out after hours, no-shows waste your coaching slots, and you can't keep up with scheduling while running sessions.
A busy CEO finds your coaching services at 9 PM, calls to inquire, and gets voicemail. By morning, they've already booked a discovery call with another coach who answered immediately.
While you're in a coaching session, three inquiries come in. Discovery calls, reschedule requests, intake forms—you can't be everywhere at once. Potential clients get frustrated waiting, and you lose engagements.
You block out time, prepare their profile, and join the call. They don't show. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty coaching slot.
One AI workforce that handles every touchpoint—from first inquiry to booked coaching engagement
Prospective clients visit your coaching website at any hour. Frontdesk Chat answers instantly, qualifies leads, discusses coaching programs, and books discovery calls—all without human intervention.
Every call is answered instantly—session rescheduling, coaching inquiries, program questions. The AI understands context, manages your calendar, schedules follow-ups, and escalates to humans only when needed.
When discovery calls no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows their leadership challenges, and books a new session—all while updating your CRM and calendar.
Every interaction—chat, call, discovery session, coaching engagement—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective and active client.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, session reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-session confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart client intake forms that pre-fill from CRM data and guide prospects through completion. When forms are submitted, they automatically trigger outbound automation sequences for qualification and onboarding workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your coaching practice. Each agent handles different tasks—answering calls, booking discovery sessions, handling client inquiries. They work together 24/7 to keep your pipeline full and clients engaged.
Answers every call instantly—no voicemail, no missed opportunities. Handles coaching inquiries, books discovery sessions, and schedules consultation calls automatically.
Qualifies executive coaching leads, explains your coaching packages and pricing, answers questions about your methodology and experience instantly. Books discovery sessions and captures contact info—all through your website chat, 24/7.
Sends personalized session confirmations, pre-session questionnaires, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep clients engaged and committed.
Pre-fills client intake forms from CRM data. Guides new clients through goal-setting questionnaires and coaching preferences. Triggers automation workflows when submitted.
Automatically reaches out to prospects at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep potential clients engaged.
Handles two-way SMS conversations with prospective and current clients. Sends session confirmations, pre-session reminders, and answers questions about your coaching approach via text—98% open rate.
Lets website visitors speak directly to your website about your coaching services. Click, talk, get answers about pricing, availability, and your coaching approach—no typing required. Perfect for busy executives browsing on mobile.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospect and client data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by coaching engagement status and lead stage.
Clients don't submit requests—they just call or text. Your AI recognizes action items (reschedule session, send resources, schedule follow-up, etc.), creates tasks, prioritizes by urgency, and notifies you automatically.
Watches every conversation and alerts you when it matters. If a prospect seemed hesitant, if a client requested urgent support, if a discovery session was booked—you know instantly.
Follow one executive from inquiry call to coaching engagement—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, VP of Operations, leadership development focus, 6-month engagement interest. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Thursday at 10 AM, and books it. Instant confirmation—no waiting.
The moment the session is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and intake forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Wednesday. No one had to remember to send it.
Thursday morning, Alex is in back-to-back meetings. She completely forgot about the discovery session. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her VP role, her leadership development focus, her 6-month engagement interest. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her last meeting. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Thursday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled discovery session. The conversation is fantastic—she's ready to commit. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-session follow-up emails get queued, the coaching agreement form is ready to send, and onboarding workflows begin. All happening automatically—you're just doing the coaching.
Alex just finished the session. She's walking to her car when her phone buzzes. It's a coaching agreement from Frontdesk Forms—already filled with her name, email, and the program she just committed to. The AI guides her through professional background and development goals right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at her desk, thinking about starting the program. She has a question about the session schedule. She calls. The AI answers instantly, recognizes her from your CRM, remembers her discovery session and agreement, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Alex officially starts her coaching engagement. The system automatically sends welcome emails, session calendar invites, and resource access guides. Alex is officially a client.
Alex just finished a long day. She has questions: "How do I access the leadership assessment?" "Where are the session materials?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex has an emergency board meeting. It's 9:30 PM on Sunday. She needs to reschedule her Tuesday session. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, checks your calendar, and reschedules for Thursday afternoon. Alex doesn't have to wait for business hours or fill out forms. She just describes the situation, and it's handled.
There's a new leadership workshop available next month. Alex gets notified automatically—email, text, or both, your choice. The system sends program updates, workshop invitations, resource updates, and check-in reminders. Clients stay informed without you sending individual messages. Everything happens automatically.
Six months later, Alex extends her engagement. She's seen incredible growth—questions were always answered instantly, scheduling was effortless, and she felt fully supported. The same AI that helped her book that first discovery session kept her engaged and growing as a leader. That's the full journey: inquiry to client to long-term partnership.
Everything you need to know about using Frontdesk for your coaching practice
Yes. The AI answers calls 24/7, qualifies potential clients, discusses coaching programs, and books discovery sessions—all while you focus on your existing clients. No more missed opportunities at 2 AM.
The AI handles rescheduling automatically, checking your real-time availability and updating your calendar instantly. It collects all necessary details (preferred times, session type, urgency) and confirms changes immediately with your clients.
Yes. The system automatically sends confirmation emails and reminder texts before coaching sessions. When no-shows happen, it immediately reaches out to reschedule—recovering up to 40% of missed sessions.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books sessions instantly—no back-and-forth emails needed.
After discovery sessions, new clients automatically receive onboarding materials and intake forms that are pre-filled with their info from the CRM. The AI guides them through goal-setting and program selection. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Zoom, Calendly, Acuity Scheduling, Practice Better, and others. All data syncs automatically—prospects, sessions, client onboarding, and follow-ups.
Absolutely. The AI knows all your coaching programs, session types, pricing tiers, and specialties. It can route inquiries based on client needs, handle questions about group versus individual coaching, and manage multiple service offerings simultaneously.
The AI handles urgent scheduling requests 24/7 and can identify when a client needs immediate support. For true crises requiring your personal attention, it immediately escalates to you with all relevant context.
Pricing is based on your coaching practice size and call volume. Most coaches see ROI within the first month from reduced no-shows and increased client conversions. Contact us for a custom quote.
Stop missing coaching inquiries after hours. Start booking executive clients while you focus on leadership development.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."