Every empty desk costs money. Every missed call is a lost member. Frontdesk AI answers calls 24/7, books desk and room reservations, handles member requests, and converts leads—all while your team sleeps.
For Coworking Spaces
Incoming Call...
Potential Member
"Hi, I need a dedicated desk for my startup. Do you have any available?"
AI Receptionist
"Yes! We have dedicated desks available starting at $450/month with 24/7 access. Would you like to schedule a tour?"
✓ Tour Booked • Tomorrow 3 PM
You're losing members every day your desks sit empty. Inquiries come at midnight, tour no-shows waste your time, and your front desk can't keep up with calls. There's a better way.
A freelancer finds your space at 10 PM, calls to ask about hot desks, and gets voicemail. By the time you check messages in the morning, they've already booked with a competitor who answered instantly.
While you're giving a space tour, three more calls come in. Day pass requests, meeting room bookings, WiFi issues—you can't be everywhere at once. Prospects get frustrated waiting, and you lose memberships.
You clear your schedule, tidy the lounge, and show up. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty workspace.
One AI workforce that handles every touchpoint—from first inquiry to active membership
Potential members visit your coworking space website at any hour. Frontdesk Chat answers instantly, qualifies leads, shows available desk options, and books space tours—all without human intervention.
Every call is answered instantly—facility support requests, tour inquiries, membership questions. The AI understands context, creates tickets, schedules follow-ups, and escalates to humans only when needed.
When tour no-shows happen, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their workspace preferences, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, tour, support request—automatically creates and updates profiles in your CRM. No manual data entry. No missed information. One complete view of every lead and member.
Orchestrate the entire lead journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart membership applications that pre-fill from CRM data and guide leads through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and approval workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your coworking space. Each agent handles different tasks—answering calls, booking desks and meeting rooms, handling member support requests. They work together 24/7 to fill your workspace and keep members happy.
Answers every call instantly—no voicemail, no missed opportunities. Handles membership inquiries, books desk and meeting room reservations, and creates support tickets automatically.
Qualifies workspace leads, shows available desks and private offices with pricing, answers questions about amenities and membership plans instantly. Books space tours and captures contact info—all through your website chat, 24/7.
Sends personalized space tour confirmations, membership start date reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep prospects engaged.
Pre-fills membership applications from CRM data. Guides prospects through company details and payment information. Triggers automation workflows when submitted.
Automatically reaches out to prospects at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep prospects engaged.
Handles two-way SMS conversations with prospects and current members. Sends tour confirmations, membership start reminders, and answers questions about available desks and meeting rooms via text—98% open rate.
Lets website visitors speak directly to your website about available workspace. Click, talk, get answers about pricing, desk availability, and amenities—no typing required. Perfect for mobile users browsing coworking spaces.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospect and member data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by location, workspace type, and lead status.
Members don't submit tickets—they just call or text. Your AI recognizes support issues (WiFi down, printer jammed, HVAC problems, etc.), creates tickets, triages by urgency, and notifies the right facilities staff automatically.
Watches every conversation and alerts you when it matters. If a prospect was frustrated, if a facilities issue was reported, if a space tour was booked—you know instantly.
Follow one prospect from phone call to active membership—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, dedicated desk preference, $450 budget, March 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the tour is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and membership forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the tour. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her dedicated desk search, her $450 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled tour. She loves the workspace. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-tour follow-up emails get queued, the membership application form is ready to send, and onboarding workflows begin. All happening automatically—you're just showing the space.
Alex just finished the tour. She's walking to her car when her phone buzzes. It's a membership application from Frontdesk Forms—already filled with her name, email, and the desk she just saw. The AI guides her through company and payment information right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex is at work, thinking about joining the coworking space. She has a question about 24/7 access. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex signs the membership agreement. The system automatically sends welcome emails, access instructions, and community guidelines. Alex is officially a member.
Alex just started using her desk. She has questions: "How do I book a meeting room?" "What's the WiFi password?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's desk area is too warm—the AC isn't working properly. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the issue, creates a support ticket, and schedules it for Monday morning. Alex doesn't have to wait for business hours or fill out forms. She just describes the problem, and it's handled.
There's a networking event this Friday. Alex gets notified automatically—email, text, or both, your choice. The system sends community announcements, event reminders, maintenance updates, and member news. Members stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews. She had a great experience—support requests were always handled quickly, questions were answered instantly, and she felt connected to the community. The same AI that helped her find the workspace kept her happy as a member. That's the full journey: prospect to member to renewal.
Everything you need to know about using Frontdesk for your coworking space
Yes. The AI answers calls 24/7, qualifies leads, checks desk and room availability, and books space tours—all while your team is away. No more missed opportunities at 2 AM from night-shift entrepreneurs.
The AI creates support tickets automatically, collects all details (desk location, WiFi issues, room setup requests, urgency), and routes them to your operations team. Urgent requests like climate control or security issues can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before space tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed tours.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books tours instantly—no back-and-forth emails needed.
After tours, prospects automatically receive a membership application that's pre-filled with their info from the CRM. The AI guides them through company details, workspace preferences, and membership tier selection. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Nexudus, OfficeRnD, Cobot, and others. All data syncs automatically—leads, tours, desk/room reservations, member profiles, and support tickets.
Absolutely. The AI knows all your locations, desk and meeting room availability, membership tiers, and amenities at each space. It can route calls based on location, handle network-wide inquiries, and manage multiple facilities simultaneously.
The AI handles access card issues 24/7, verifies member identity, and can coordinate with on-site community managers or building security. For true emergencies like fire alarms or security concerns, it immediately escalates to your on-call team.
Pricing is based on your space size and call volume. Most coworking spaces see ROI within the first month from reduced no-shows and increased membership conversions. Contact us for a custom quote.
Stop missing membership inquiries at 2 AM. Start booking desk reservations while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."