Every vacant space costs money. Every missed call is a lost tenant. Frontdesk AI answers calls 24/7, schedules property tours, qualifies prospects, and coordinates lease agreements—all while you close deals.
Commercial Real Estate
Incoming Call...
Client
"Hi, I'm looking for office space downtown. Do you have anything around 5,000 square feet?"
AI Receptionist
"Yes! We have a 5,200 SF office suite at 450 Main Street—Class A building, $32/SF. Would you like to schedule a property tour?"
✓ Tour Scheduled • 450 Main St
You're losing commissions every day your properties sit vacant. Tenants call after hours, no-shows waste your time, and your brokers can't keep up. There's a better way.
A growing business needs 5,000 sq ft of office space and calls at 7 PM. They get voicemail. By the time you follow up in the morning, they've already scheduled tours with three competing brokerages who answered immediately.
While you're touring a retail space, five more clients call. Lease negotiation questions, property tour requests, comp inquiries—you can't be everywhere at once. High-value clients get frustrated waiting, and you lose deals to faster competitors.
You block out two hours, prepare property materials, and drive across town. The client doesn't show. You send one follow-up email that gets ignored. That's it—they're gone to another broker. No second chance, no recovery, just wasted time and another vacant property.
One AI workforce that handles every touchpoint—from first inquiry to signed lease
Prospects visit your brokerage website at any hour. Frontdesk Chat answers instantly, qualifies requirements, shows available properties, and books property tours—all without human intervention.
Every call is answered instantly—property inquiries, tour requests, lease questions, tenant coordination. The AI understands context, generates reports, schedules follow-ups, and escalates to brokers only when needed.
When property tours no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows their space requirements, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, property tour, lease inquiry—automatically creates and updates client profiles in your CRM. No manual data entry. No missed information. One complete view of every prospect and transaction.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, tour reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations with property details, reminders, post-tour follow-ups with comps, and nurturing sequences—all orchestrated by Marketing Automation.
Smart Letter of Intent (LOI) and lease documentation forms that pre-fill from CRM data and guide clients through completion. When forms are submitted, they automatically trigger outbound automation sequences for document review and negotiation workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your brokerage. Each agent handles different tasks—answering calls, scheduling property tours, handling tenant inquiries. They work together 24/7 to close more deals faster.
Answers every call instantly—no voicemail, no missed opportunities. Handles client inquiries, schedules property tours, and coordinates showing requests automatically.
Qualifies commercial real estate leads, shows available listings with square footage and pricing, answers questions about zoning, lease terms, and occupancy dates instantly. Books property tours and captures contact info—all through your website chat, 24/7.
Sends personalized tour confirmations, market comps, and follow-up emails automatically. Coordinates with Marketing Automation to send property details and LOI reminders at the right time to keep clients engaged through closing.
Pre-fills LOI documents from CRM data. Guides clients through lease terms, square footage requirements, and tenant improvement specifications. Triggers automation workflows when submitted for legal review.
Automatically reaches out to leads at the right time. Makes outbound calls to tour no-shows, sends personalized SMS follow-ups with comparable listings, and emails nurturing sequences. Coordinates all outbound channels to recover cold leads and keep prospects engaged through lease execution.
Handles two-way SMS conversations with clients and prospects. Sends tour confirmations, lease execution reminders, and answers questions about available listings via text—98% open rate.
Lets website visitors speak directly to your website about available commercial properties. Click, talk, get answers about lease rates, square footage, and tenant improvements—no typing required. Perfect for mobile users browsing office space on the go.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed client and listing data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by property type, square footage, and deal stage.
Tenants don't submit service requests—they just call or text. Your AI recognizes building issues (HVAC failure, plumbing concerns, electrical problems), creates service tasks, triages by urgency, and notifies the right property management team automatically.
Watches every conversation and alerts you when it matters. If a client expressed concerns about lease terms, if a building issue was reported, if a property tour was scheduled—you know instantly.
Follow one prospect from phone call to signed lease—see how every system works together
Alex calls about available office space. You're in the middle of a property showing. The AI answers instantly—no voicemail, no missed opportunity.
As Alex talks, the AI captures everything: name, phone, 3,000 sq ft office requirement, $8,500 budget, June 1st occupancy date. Saved to CRM automatically—no forms, no typing, no data entry.
Alex says "Yes, I'd like to see it!" The AI checks your calendar, finds Thursday at 2 PM, and books the property tour. Instant confirmation—no back-and-forth emails.
The moment the tour is booked, automation takes over. Confirmation emails with property details, reminder texts, post-tour follow-ups with comparable listings—all happening automatically while you focus on closing deals.
Alex's phone buzzes. It's a confirmation email—sent automatically by the AI Email Agent (coming soon). Complete with property details, tour time, and directions. Meanwhile, a reminder email is already scheduled for Wednesday. No manual follow-up needed.
Thursday afternoon, Alex is stuck in a client meeting that ran over. She completely missed the property tour. You check your CRM, see the no-show, and mark it. That's it. One click. The system takes over—you don't have to chase her down.
The moment you mark Alex as a no-show, the system activates. It remembers everything: the 9:47 AM phone call, her 3,000 sq ft requirement, her $8,500 budget, her June occupancy date. Recovery calls get scheduled automatically. Follow-up emails are queued with alternative properties. The entire re-engagement process starts—you don't lift a finger.
Alex's phone rings. It's the third call from your AI. She finally has a moment between meetings. She answers. The AI remembers their entire conversation from yesterday. "Hi Alex, I noticed we missed you yesterday. Would you like to reschedule the property tour?" Alex apologizes, says yes, picks Monday at 3 PM, and hangs up. The calendar updates automatically. Deal back on track.
Alex shows up for the rescheduled tour. She loves the space—great layout, perfect location, natural light. You mark it complete in your CRM. The moment you click "Complete," the system activates: post-tour follow-up with comparable listings gets queued, LOI template is ready to send, and deal coordination workflows begin. All happening automatically—you're just showing properties and closing deals.
Alex just left the property. She's sitting in her car when her phone buzzes. It's a Letter of Intent form from Frontdesk Forms—already filled with her company name, email, and the property she just toured. The AI guides her through lease terms and financial details right on her phone. When she submits it, you're notified immediately. Deal coordination begins automatically—all without you sending a single email.
Alex is reviewing the lease terms at her desk. She has a question about parking. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and LOI submission, and is ready to help—no hold time, no voicemail, no missed opportunity. Alex gets her answer in seconds and feels confident moving forward.
With her questions answered and terms negotiated, Alex signs the commercial lease. The system automatically sends welcome emails, move-in coordination details, and building access instructions. Alex's team is officially moving in June 1st.
Alex just moved into the space. She has questions: "How do I set up internet?" "What's the HVAC schedule?" She texts the AI. It answers instantly with all the building details she needs—no waiting, no phone calls, no searching through emails.
Alex's office AC stopped working. It's 4:30 PM on a hot afternoon. She can call, text, or chat—whichever is fastest. The AI answers instantly, understands the issue, creates a service ticket, and schedules HVAC for the next morning. Alex doesn't have to wait or fill out forms. She just describes the problem, and it's handled.
You just got a new property listing—5,000 sq ft retail space downtown. Alex gets notified automatically—email, text, or both, your choice. The system sends new listing announcements, market updates, available properties, and investment opportunities. Clients stay informed without you sending individual messages. Everything happens automatically.
Six months later, Alex's company is growing. She needs warehouse space. She calls you first. She had an amazing experience—property tours scheduled instantly, questions answered immediately, lease process was smooth, and ongoing support was excellent. The same AI that helped her find her office kept her engaged as a client. That's the full journey: prospect to client to repeat business.
Everything you need to know about using Frontdesk for your commercial brokerage
Yes. The AI answers calls 24/7, qualifies tenant requirements, checks property availability, and schedules property tours—all while your brokers focus on deals. No more missed opportunities at 9 PM.
The AI answers common questions about lease structures, rental rates, CAM charges, and tenant improvement allowances. Complex negotiations are seamlessly escalated to your brokers with full context and client history.
Yes. The system automatically sends confirmation emails, property details, and reminder texts before tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed property viewings.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time broker availability and books property tours instantly—no back-and-forth emails needed.
After tours, qualified clients automatically receive property comps and follow-up materials. The AI coordinates LOI submissions, tracks document status, and notifies all parties. When terms need revision, brokers are alerted immediately with full deal context.
Yes. Frontdesk integrates with most systems including CoStar, LoopNet, VTS, Apto, and others. All data syncs automatically—client inquiries, property tours, lease negotiations, and follow-ups.
Absolutely. The AI knows your entire portfolio—office, retail, and industrial properties. It can route calls based on property type, handle multi-building inquiries, and match clients with suitable spaces across your listings simultaneously.
The AI recognizes returning clients, remembers their preferences and past transactions, and proactively notifies them of new availabilities matching their criteria. It nurtures relationships automatically, turning one-time deals into long-term portfolio partnerships.
Pricing is based on your brokerage size and call volume. Most commercial brokerages see ROI within the first month from reduced no-shows and increased lease conversions. Contact us for a custom quote.
Stop missing qualified tenant leads at 2 AM. Start booking property tours while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."