Every empty seat costs funding. Every missed call is a lost enrollment. Frontdesk AI answers calls 24/7, schedules tours, handles parent inquiries, and completes enrollments—all while your team sleeps.
For Charter Schools
Incoming Call...
Parent
"Hi, I'm looking for 5th grade enrollment. Do you have any openings?"
AI Receptionist
"Yes! We have openings in 5th grade for the fall semester. Would you like to schedule a campus tour?"
✓ Tour Scheduled • 5th Grade
You're losing enrollment opportunities every day families can't reach you. Parents call after work hours, info sessions have no-shows, and your front office can't keep up. There's a better way.
A parent researches your charter school at 8 PM, calls to ask about enrollment, and gets voicemail. By the time you check messages in the morning, they've already scheduled a tour with another school that answered.
While you're giving a campus tour, five more calls come in. Enrollment questions, parent concerns, attendance updates—you can't be everywhere at once. Prospective families get frustrated waiting, and you lose enrollment opportunities.
You clear your schedule, prep the tour route, and show up. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty seat.
One AI workforce that handles every touchpoint—from first inquiry to enrolled student
Parents visit your charter school website at any hour. Frontdesk Chat answers instantly, qualifies families, provides grade availability, and books school tours—all without human intervention.
Every call is answered instantly—absence notifications, enrollment questions, event inquiries. The AI understands context, notifies teachers, schedules callbacks, and escalates to staff only when needed.
When tours are missed, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows grade preferences and enrollment needs, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, tour, absence notification—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every prospective and enrolled family.
Orchestrate the entire family enrollment journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for enrollment processing and welcome workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your charter school. Each agent handles different tasks—answering calls, scheduling tours, handling enrollment inquiries. They work together 24/7 to keep families informed and increase enrollment.
Answers every call instantly—no voicemail, no missed families. Handles enrollment inquiries, books school tours, and creates parent support tickets automatically.
Qualifies prospective families, shows available grade levels and programs, answers questions about curriculum, activities, and enrollment deadlines instantly. Books school tours and captures contact info—all through your website chat, 24/7.
Sends personalized school tour confirmations, enrollment reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged.
Pre-fills enrollment applications from CRM data. Guides families through student records, immunization, and residency verification. Triggers automation workflows when submitted.
Automatically reaches out to prospective families at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost families and keep prospective parents engaged.
Handles two-way SMS conversations with prospective families and current parents. Sends tour confirmations, enrollment deadline reminders, and answers questions about available programs via text—98% open rate.
Lets website visitors speak directly to your website about available programs. Click, talk, get answers about curriculum, enrollment, and extracurricular activities—no typing required. Perfect for busy parents browsing on mobile.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and student data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by grade level, program interest, and enrollment status.
Parents don't submit tickets—they just call or text. Your AI recognizes parent concerns (attendance questions, bus schedule issues, etc.), creates tickets, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a parent was frustrated, if an enrollment concern was reported, if a school tour was booked—you know instantly.
Follow one parent from phone call to enrollment—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, 5th grade inquiry, student name Emma, August start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the tour is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the tour. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her 5th grade search, her daughter Emma. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled tour. She loves the school. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-tour follow-up emails get queued, the enrollment application form is ready to send, and qualification workflows begin. All happening automatically—you're just showing the campus.
Alex just finished the tour. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and Emma's information. The AI guides her through previous school information and medical details right on her phone. When she submits it, you're immediately notified. The enrollment process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the school. She has a question about the lunch program. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex completes Emma's enrollment. The system automatically sends welcome emails, start date information, and first day instructions. Emma's officially starting in August.
Emma's start date is getting close. She has questions: "Where do I get the uniform?" "What's on the supply list?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex needs to update Emma's transportation info. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the request, updates Emma's transportation method in the system, and confirms the change. Alex doesn't have to wait for business hours or fill out forms. She just describes what she needs, and it's handled.
There's a fall festival this Friday. Alex gets notified automatically—email, text, or both, your choice. The system sends school announcements, event reminders, schedule updates, and community news. Parents stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex re-enrolls Emma. She had a great experience—questions were answered instantly, she stayed informed about events, and she felt supported. The same AI that helped her find the school kept her happy as a parent. That's the full journey: prospect to enrolled family to returning family.
Everything you need to know about using Frontdesk for your charter school
Yes. The AI answers calls 24/7, provides enrollment information, checks seat availability, and schedules campus tours—all while your staff is off-duty. No more missed inquiries from busy parents calling after work hours.
The AI logs attendance notifications automatically, collects all details (student name, grade, reason for absence, expected return date), and updates your student information system. Urgent health concerns can be escalated immediately to the school nurse or administrators.
Yes. The system automatically sends confirmation emails and reminder texts before scheduled tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments and keeping prospective families engaged.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books conferences instantly—no back-and-forth emails needed between parents and teachers.
After campus tours, prospective families automatically receive an enrollment application that's pre-filled with their info from the CRM. The AI guides them through submitting transcripts, immunization records, and required documentation. When submitted, your admissions team is notified immediately.
Yes. Frontdesk integrates with most systems including PowerSchool, Infinite Campus, Schoology, and others. All data syncs automatically—prospective families, tours, enrollment applications, and attendance records.
Absolutely. The AI knows all your campuses, grade availability, programs, and enrollment capacity. It can route calls based on location and grade level, handle network-wide inquiries, and manage multiple schools simultaneously.
The AI handles early dismissal requests 24/7, verifies parent or guardian identity, and logs the pickup information. For true emergencies, it immediately escalates to your administrative team or designated emergency contacts.
Pricing is based on your school size and call volume. Most charter schools see ROI within the first month from increased enrollment conversions and reduced administrative burden. Contact us for a custom quote.
Stop missing parent inquiries at 2 AM. Start enrolling families while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."