Every empty session costs money. Every missed call is a lost client. Frontdesk AI answers calls 24/7, books consultations, handles rescheduling requests, and converts leads—all while you focus on coaching.
For Career Coaching
Incoming Call...
Potential Client
"Hi, I'm interested in career transition coaching. Do you have availability this week?"
AI Receptionist
"Yes! Alex has Thursday at 2 PM or Friday at 10 AM available for a discovery session. Which works better for you?"
✓ Discovery Session Booked • Thu 2 PM
You're losing clients every day you miss their call. Motivated job seekers call at 9 PM, no-shows waste your coaching slots, and you can't keep up with inquiry volume during career transition season.
Someone just got laid off and calls you at 8 PM looking for career guidance. They get voicemail. By the time you check messages in the morning, they've already booked a discovery call with another coach who answered.
While you're in a coaching session, five more inquiries come in. Discovery call requests, rescheduling emails, program questions—you can't be everywhere at once. Prospects get frustrated waiting, and you lose potential clients.
You clear your schedule, prepare their career assessment, and show up on Zoom. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty coaching slot.
One AI workforce that handles every touchpoint—from first inquiry to booked session
Career seekers visit your website at any hour. Frontdesk Chat answers instantly, qualifies leads, discusses coaching packages, and books discovery calls—all without human intervention.
Every call is answered instantly—session reschedules, package inquiries, coaching questions. The AI understands context, updates schedules, manages follow-ups, and escalates to humans only when needed.
When discovery calls no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their career goals, and books a new call—all while updating your CRM and calendar.
Every interaction—chat, call, discovery session, coaching appointment—automatically creates and updates client profiles in your CRM. No manual data entry. No missed information. One complete view of every client and lead.
Orchestrate the entire client journey across email, voice, SMS, and web. Automatically coordinate follow-ups, session reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-call confirmations, session reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart intake forms that pre-fill from CRM data and guide clients through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and package enrollment workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your coaching practice. Each agent handles different tasks—answering calls, booking discovery sessions, handling client requests. They work together 24/7 to keep your pipeline full and clients engaged.
Answers every call instantly—no voicemail, no missed opportunities. Handles coaching inquiries, books discovery sessions, and creates client support requests automatically.
Qualifies coaching prospects, explains your programs and pricing, answers questions about your methodology and success stories instantly. Books discovery calls and captures contact info—all through your website chat, 24/7.
Sends personalized discovery session confirmations, program start reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep prospects engaged and clients on track.
Pre-fills client intake forms from CRM data. Guides new clients through career history, goals, and assessment questionnaires. Triggers automation workflows when completed.
Automatically reaches out to prospects at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep prospects engaged.
Handles two-way SMS conversations with prospects and current clients. Sends session confirmations, program start reminders, and answers questions about your coaching services via text—98% open rate.
Lets website visitors speak directly to your website about coaching programs. Click, talk, get answers about pricing, methodology, and success stories—no typing required. Perfect for mobile users exploring career coaching options.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospect and client data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by program, client stage, and engagement status.
Clients don't submit support requests—they just call or text. Your AI recognizes client needs (resume review needed, interview prep request, follow-up required), creates tasks, prioritizes by urgency, and notifies you automatically.
Watches every conversation and alerts you when it matters. If a prospect expressed frustration, if a client needs urgent support, if a discovery session was booked—you know instantly.
Follow one client from first contact to career transformation—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, current role, career goals, desired timeline. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the session is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and intake forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the session. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her career transition goals, her 3-6 month timeline. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled session. She's energized and ready to commit. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-session follow-up emails get queued, the coaching agreement form is ready to send, and onboarding workflows begin. All happening automatically—you're just focused on coaching.
Alex just finished the session. She's walking to her car when her phone buzzes. It's a coaching agreement from Frontdesk Forms—already filled with her name, email, and the package she just discussed. The AI guides her through goals and payment setup right on her phone. When she submits it, you're immediately notified. The onboarding process begins automatically—all without you lifting a finger.
Alex's at work, thinking about her coaching program. She has a question about the session schedule. She calls. The AI answers instantly, recognizes her from your CRM, remembers her session and agreement, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex signs the coaching agreement. The system automatically sends welcome emails, onboarding materials, and scheduling links for her first session. Alex's officially starting her career transformation.
Alex just finished her second coaching session. She has questions: "Where can I find the resume template?" "What was that book you recommended?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex has a work conflict. She needs to reschedule her next session. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, checks your calendar, finds available times, and reschedules for Wednesday afternoon. Alex doesn't have to wait for business hours or fill out forms. She just describes the situation, and it's handled.
There's a new LinkedIn workshop this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends program updates, workshop invitations, resource announcements, and milestone celebrations. Clients stay informed and engaged without you sending individual messages. Everything happens automatically.
Six months later, Alex enrolls in your leadership development program. She landed her dream role and now wants to excel as a leader. She had an amazing experience—questions were answered instantly, resources were always available, and she felt supported throughout. The same AI that helped her get started kept her engaged and supported. That's the full journey: inquiry to client to long-term success.
Everything you need to know about using Frontdesk for your coaching practice
Yes. The AI answers calls 24/7, qualifies potential clients, explains your coaching services, and books discovery calls—all while you focus on your current clients. No more missed opportunities at 9 PM when someone needs career guidance.
The AI handles rescheduling automatically, checking your real-time availability and offering alternative times. It collects the reason for rescheduling, updates your calendar instantly, and sends confirmation to both you and the client. Urgent career situations can be flagged for priority handling.
Yes. The system automatically sends confirmation emails and reminder texts before coaching sessions. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed sessions and keeping your calendar full.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books discovery calls instantly—no back-and-forth emails needed.
After discovery calls, new clients automatically receive an intake form that's pre-filled with their info from the CRM. The AI guides them through career goals, current situation, and coaching preferences. When submitted, you're notified immediately with a complete profile.
Yes. Frontdesk integrates with most systems including Calendly, Acuity, Practice Better, and others. All data syncs automatically—potential clients, discovery calls, intake forms, and session notes.
Absolutely. The AI knows all your coaching programs, session types, pricing, and specialties. It can route calls based on career stage, handle inquiries about executive coaching vs. career transition, and manage multiple service offerings simultaneously.
The AI handles routine inquiries 24/7, verifies client identity, and can coordinate follow-up sessions or resource sharing. For urgent career crises like sudden job loss or offer negotiations, it immediately escalates to you with full context.
Pricing is based on your client volume and call activity. Most career coaches see ROI within the first month from reduced no-shows and increased client conversions. Contact us for a custom quote.
Stop missing client calls at 2 AM. Start booking consultations while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."