Every empty spot costs money. Every missed call is a lost member. Frontdesk AI answers calls 24/7, books classes, handles membership questions, and converts leads—all while your team sleeps.
For Boutique Fitness Studios
Incoming Call...
New Lead
"Hi, I'm interested in your spin classes. Do you have any spots available tomorrow morning?"
AI Receptionist
"Yes! We have 3 spots left in our 7 AM spin class. I can book you in right now. Would you like to reserve a bike?"
✓ Class Booked • 7 AM Spin
You're losing potential members every day while spots in your classes sit empty. Prospects call after hours, trial members ghost their sessions, and your front desk can't keep up. There's a better way.
Someone drives past your studio at 9 PM after work, gets excited, and calls to ask about your intro offer. They get voicemail. By morning, they've already booked a trial class at the studio down the street that answered.
While you're teaching a packed spin class, the phone rings non-stop. Trial class inquiries, membership questions, class cancellations, package upgrades—you can't be everywhere at once. Prospects give up and hang up, and you lose revenue.
They book their free trial class, you block out the spot, and they don't show. You send one reminder text that goes unanswered. That's it—they're gone. No follow-up sequence, no recovery, just an empty spot in class and another lost conversion.
One AI workforce that handles every touchpoint—from first inquiry to membership signup
Prospects visit your studio website at any hour. Frontdesk Chat answers instantly, qualifies leads, shares class schedules, and books intro sessions—all without human intervention.
Every call is answered instantly—class bookings, membership inquiries, schedule changes. The AI understands context, manages reservations, handles cancellations, and escalates to humans only when needed.
When intro sessions no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original chat conversation, knows their fitness goals, and books a new session—all while updating your CRM and calendar.
Every interaction—chat, call, class booking, membership inquiry—automatically creates and updates member profiles in your CRM. No manual data entry. No missed information. One complete view of every prospect and member.
Orchestrate the entire prospect journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-class confirmations, reminders, follow-ups, and membership nurturing sequences—all orchestrated by Marketing Automation.
Smart membership applications and waivers that pre-fill from CRM data and guide prospects through completion. When forms are submitted, they automatically trigger outbound automation sequences for onboarding and membership activation workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your studio. Each agent handles different tasks—answering calls, booking classes, handling membership inquiries. They work together 24/7 to keep your classes full and members engaged.
Answers every call instantly—no voicemail, no missed members. Handles class inquiries, books trial sessions, and creates membership requests automatically.
Qualifies fitness leads, shows class schedules and pricing, answers questions about training programs and membership options instantly. Books trial classes and captures contact info—all through your website chat, 24/7.
Sends personalized class confirmations, workout reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep clients engaged.
Pre-fills membership forms from CRM data. Guides prospects through fitness goals and payment preferences. Triggers automation workflows when submitted.
Automatically reaches out to prospects at the right time. Makes outbound calls to trial no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost leads and keep prospects engaged.
Handles two-way SMS conversations with fitness prospects and current members. Sends class confirmations, workout reminders, and answers questions about training programs via text—98% open rate.
Lets website visitors speak directly to your website about class schedules. Click, talk, get answers about pricing, availability, and training programs—no typing required. Perfect for mobile users browsing classes.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed prospect and member data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by class type, membership level, and lead status.
Members don't submit tickets—they just call or text. Your AI recognizes equipment issues (broken treadmill, AC problems, etc.), creates tickets, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a prospect was frustrated, if an equipment issue was reported, if a trial class was booked—you know instantly.
Follow one prospect from first call to committed member—see how every system works together
Alex calls at 2 AM. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, morning yoga preference, $149 budget, early morning schedule. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your class schedule, finds Saturday at 6 AM Vinyasa Flow, and books it. Instant confirmation—no waiting.
The moment the class is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and membership forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to sleep. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is still asleep. She completely forgot about the class. You check your studio app, see the missed trial in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her morning yoga interest, her $149 budget. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The schedule updates automatically. No one had to do anything.
Alex shows up for the rescheduled class. She loves the vibe, the instructor, the workout. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-class follow-up emails get queued, the membership form is ready to send, and conversion workflows begin. All happening automatically—you're just teaching the class.
Alex just finished the class. She's grabbing water in the lobby when her phone buzzes. It's a membership form from Frontdesk Forms—already filled with her name, email, and the unlimited plan she discussed. The AI guides her through emergency contact and waiver signing right on her phone. When she submits it, you're immediately notified. The payment process begins automatically—all without you lifting a finger.
Alex's at work, thinking about the studio. She has a question about bringing a friend for a guest pass. She calls. The AI answers instantly, recognizes her from your CRM, remembers her class and membership, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all her questions answered, Alex activates her membership. The system automatically sends welcome emails, class booking instructions, and studio access details. Alex is officially part of your community.
Alex is settling into her routine. She has questions: "Which classes are best for beginners?" "What's tomorrow's schedule?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex forgot her yoga mat at home. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, confirms mat rentals are available, and lets her know the cost. Alex doesn't have to wait for business hours or fill out forms. She just asks the question, and it's handled.
There's a mindfulness workshop this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends studio announcements, event reminders, new class updates, and community news. Members stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews. She had a great experience—class scheduling was seamless, questions were answered instantly, and she felt connected to the community. The same AI that helped her book her first trial kept her engaged as a member. That's the full journey: prospect to trial to member to renewal.
Everything you need to know about using Frontdesk for your boutique fitness studio
Yes. The AI answers calls 24/7, books classes, checks instructor availability, and schedules intro sessions—all while you sleep. No more missed bookings at 2 AM.
The AI explains membership packages automatically, collects all details (fitness goals, preferred class times, package interest), and routes qualified leads to your sales team. Urgent inquiries can be escalated immediately.
Yes. The system automatically sends confirmation emails and reminder texts before intro sessions. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time class availability and books sessions instantly—no back-and-forth emails needed.
After intro sessions, prospects automatically receive a membership signup link that's pre-filled with their info from the CRM. The AI guides them through package selection and payment setup. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most systems including Mindbody, Zen Planner, Pike13, and others. All data syncs automatically—leads, class bookings, intro sessions, and member inquiries.
Absolutely. The AI knows all your locations, class schedules, instructor availability, and membership packages. It can route calls based on location, handle multi-studio inquiries, and manage multiple facilities simultaneously.
The AI handles cancellations and rescheduling 24/7, verifies member identity, and can automatically rebook clients into alternative time slots. For urgent schedule changes, it immediately notifies your team and affected members.
Pricing is based on your studio size and call volume. Most studios see ROI within the first month from reduced no-shows and increased membership conversions. Contact us for a custom quote.
Stop missing class bookings at 2 AM. Start filling sessions while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."