Every missed call is a lost visitor. Every unanswered question loses memberships. Frontdesk AI answers calls 24/7, books tours, handles event inquiries, and converts visitors—all while your team sleeps.
For Botanical Gardens
Incoming Call...
Visitor
"Hi, do you offer group tours? We have 25 students coming next week."
AI Receptionist
"Yes! We have group tours available. I can book your group for next Tuesday at 10 AM. Would that work?"
✓ Group Tour Booked • 25 Guests
You're losing visitors every day because calls go unanswered. Families call at dinner time, school groups no-show for tours, and your front desk can't keep up during peak season. There's a better way.
A family discovers your gardens online at 8 PM, calls with questions about admission and group tours, and gets voicemail. By morning, they've already planned a visit to another botanical garden that answered their call.
While you're guiding a tour group, five more calls come in. Event bookings, membership inquiries, educational program questions—you can't be everywhere at once. Visitors get frustrated waiting in line, and you lose potential members.
You reserve time for a school group, prepare educational materials, and assign a docent. They don't show. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted resources and lost admission fees.
One AI workforce that handles every touchpoint—from first inquiry to membership signup
Visitors browse your garden website at any hour. Frontdesk Chat answers instantly, provides exhibit information, shares admission details, and books guided tours—all without human intervention.
Every call is answered instantly—venue inquiries, membership questions, event bookings, group reservations. The AI understands context, schedules appointments, creates support tickets, and escalates to humans only when needed.
When visitors no-show for tours or workshops, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, remembers their interests, and books a new time—all while updating your CRM and calendar.
Every interaction—chat, call, tour, workshop registration, venue inquiry—automatically creates and updates visitor profiles in your CRM. No manual data entry. No missed information. One complete view of every visitor and member.
Orchestrate the entire visitor journey across email, voice, SMS, and web. Automatically coordinate follow-ups, event reminders, and engagement sequences based on visitor behavior and interests.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Visit confirmations, event reminders, membership invitations, and engagement sequences—all orchestrated by Marketing Automation.
Smart membership applications and event registrations that pre-fill from CRM data and guide visitors through completion. When forms are submitted, they automatically trigger outbound automation sequences for confirmation and onboarding workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your botanical gardens. Each agent handles different tasks—answering calls, booking tours, handling visitor inquiries. They work together 24/7 to engage more visitors and boost memberships faster.
Answers every call instantly—no voicemail, no missed opportunities. Handles visitor inquiries, books garden tours, schedules event spaces, and provides information about exhibits, hours, and admission automatically.
Engages website visitors, provides information about current exhibits and blooming collections, answers questions about hours, admission prices, and membership benefits instantly. Books garden tours and captures visitor info—all through your website chat, 24/7.
Sends personalized garden tour confirmations, event reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send membership information, seasonal event announcements, and special exhibit updates at the right time to keep visitors engaged.
Pre-fills membership applications and event registrations from visitor data. Guides guests through selecting membership tiers, workshop registrations, and venue bookings. Triggers automation workflows when registration is completed.
Automatically reaches out to visitors at the right time. Makes outbound calls to tour no-shows, sends personalized SMS follow-ups with seasonal bloom information, and emails membership renewal sequences. Coordinates all outbound channels to re-engage past visitors and boost memberships.
Handles two-way SMS conversations with garden visitors and members. Sends tour confirmations, event reminders, and answers questions about current exhibits, seasonal blooms, and membership benefits via text—98% open rate.
Lets website visitors speak directly to your website about exhibits and events. Click, talk, get answers about hours, admission, current blooms, and special programming—no typing required. Perfect for mobile users browsing on the go.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed visitor and member data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by visitor type, membership status, and engagement level.
Visitors and members don't submit service requests—they just call or text. Your AI recognizes facility issues (damaged pathway, pest concerns, irrigation problems, etc.), creates service tickets, triages by urgency, and notifies the right grounds or facilities staff automatically.
Watches every conversation and alerts you when it matters. If a visitor expressed concern, if a facilities issue was reported, if a group tour was booked—you know instantly.
Follow one visitor from inquiry to annual membership—see how every system works together
Alex calls at 2 AM planning a surprise visit. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, weekend visit interest, 2 adult tickets, March 15th date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Saturday at 11 AM, and books it. Instant confirmation—no waiting.
The moment the visit is booked, the system springs into action. Confirmation emails, reminder texts, follow-ups, and membership information—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and goes back to browsing. Meanwhile, a reminder email is already scheduled for Friday. No one had to remember to send it.
Saturday morning, Alex is at the grocery store. She completely forgot about the visit. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 2 AM phone call, her weekend visit interest, her 2 adult tickets. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just finished her shift at work. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Saturday. Would you like to reschedule?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled visit. She loves the gardens. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-visit follow-up emails get queued, the membership application form is ready to send, and enrollment workflows begin. All happening automatically—you're just welcoming visitors.
Alex just finished her visit. She's walking to her car when her phone buzzes. It's a membership application from Frontdesk Forms—already filled with her name, email, and the membership level she discussed. The AI guides her through billing and payment information right on her phone. When she submits it, you're immediately notified. The enrollment process begins automatically—all without you lifting a finger.
Alex is at work, thinking about the gardens. She has a question about upcoming events. She calls. The AI answers instantly, recognizes her from your CRM, remembers her visit and membership application, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Alex completes her annual membership. The system automatically sends welcome emails, member benefits information, and event calendars. Alex is officially a member.
Alex just received her membership card. She has questions: "When is the spring plant sale?" "Can I bring guests?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex wants to register for a gardening workshop. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, checks availability, registers her for the workshop, and sends confirmation. Alex doesn't have to wait for business hours or fill out forms. She just describes what she wants, and it's handled.
There's a Spring Festival this Saturday. Alex gets notified automatically—email, text, or both, your choice. The system sends event announcements, workshop reminders, exhibit updates, and member news. Members stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex renews. She had a great experience—workshops were amazing, questions were answered instantly, and she felt connected to the community. The same AI that helped her discover the gardens kept her engaged as a member. That's the full journey: visitor to member to renewal.
Everything you need to know about using Frontdesk for your botanical garden
Yes. The AI answers calls 24/7, provides admission information, checks event availability, and books guided tours—all while your staff is off-duty. No more missed opportunities from evening or weekend callers.
The AI provides detailed membership information, explains tier benefits, answers pricing questions, and collects member applications automatically. It can also process membership renewals and send follow-up materials to interested visitors.
Yes. The system automatically sends confirmation emails and reminder texts before guided tours and educational programs. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed reservations.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and books guided tours, educational programs, and venue rentals instantly—no back-and-forth emails needed.
After inquiries, visitors automatically receive event registration forms that are pre-filled with their contact information. The AI collects participant details, dietary restrictions, and payment information. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most visitor management systems, ticketing platforms, and CRMs. All data syncs automatically—visitor inquiries, tour bookings, event registrations, and membership applications.
Absolutely. The AI knows all your gardens, special exhibitions, seasonal displays, and featured collections. It can route calls based on location, handle network-wide inquiries, and manage multiple facilities simultaneously.
The AI handles venue rental inquiries 24/7, provides pricing and availability for weddings and corporate events, and collects event details. It can also share capacity information, catering options, and coordinate with your event planning team.
Pricing is based on your garden size and call volume. Most botanical gardens see ROI within the first month from increased membership sign-ups and reduced no-shows. Contact us for a custom quote.
Stop missing event bookings after hours. Start filling tours while you tend to your gardens.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."