Every empty spot costs money. Every missed call is a lost enrollment. Frontdesk AI answers calls 24/7, schedules visits, answers family questions, and completes enrollments—all while your team sleeps.
For Adult Day Care Centers
Incoming Call...
Family Member
"Hi, I'm looking for day programs for my mother. Do you have openings on Mondays and Wednesdays?"
AI Receptionist
"Yes! We have spots available on both days. Our program includes meals, activities, and transportation. Would you like to schedule a tour?"
✓ Tour Scheduled • Monday 10 AM
You're losing families every day your spots sit empty. Caregivers call at midnight, no-shows waste your time, and your team can't keep up. There's a better way.
A caregiver finds your center at 10 PM searching for urgent help, calls, and gets voicemail. By the time you check messages in the morning, they've already enrolled with another center who answered.
While you're conducting a family visit, three more calls come in. Program inquiries, assessment questions, enrollment paperwork—you can't be everywhere at once. Families get frustrated waiting, and you lose enrollments.
You clear your schedule, prepare the facility tour, and show up. They don't. You send one follow-up email that gets ignored. That's it—they're gone. No second chance, no recovery, just wasted time and another empty spot.
One AI workforce that handles every touchpoint—from first inquiry to enrollment confirmation
Families visit your center's website at any hour. Frontdesk Chat answers instantly, qualifies care needs, explains program options, and schedules facility tours—all without human intervention.
Every call is answered instantly—attendance notifications, tour inquiries, program questions. The AI understands context, updates records, schedules follow-ups, and escalates to staff only when needed.
When tours no-show, Frontdesk Outbound automatically calls to reschedule. The AI references the original conversation, knows their care needs, and books a new tour—all while updating your CRM and calendar.
Every interaction—chat, call, tour, care inquiry—automatically creates and updates family profiles in your CRM. No manual data entry. No missed information. One complete view of every family and participant.
Orchestrate the entire family journey across email, voice, SMS, and web. Automatically coordinate follow-ups, reminders, and nurturing sequences based on behavior and engagement.
Coming Soon: Automatically send personalized, context-aware emails at optimal times. Pre-tour confirmations, reminders, follow-ups, and nurturing sequences—all orchestrated by Marketing Automation.
Smart enrollment applications that pre-fill from CRM data and guide families through completion. When forms are submitted, they automatically trigger outbound automation sequences for assessment and enrollment workflows.
Live Demo
No sales pitch. Just our AI answering your call, answering questions, and trying to book you.
Get a complete AI team for your adult day care center. Each agent handles different tasks—answering calls, scheduling visits, handling family inquiries. They work together 24/7 to help more families enroll faster.
Answers every call instantly—no voicemail, no missed families. Handles enrollment inquiries, schedules facility visits, and creates care request tickets automatically.
Qualifies family inquiries, shows available program openings and pricing, answers questions about care services and enrollment dates instantly. Schedules facility visits and captures contact info—all through your website chat, 24/7.
Sends personalized facility visit confirmations, enrollment reminders, and follow-up emails automatically. Coordinates with Marketing Automation to send at the right time to keep families engaged.
Pre-fills enrollment forms from CRM data. Guides families through medical history and care needs verification. Triggers automation workflows when submitted.
Automatically reaches out to families at the right time. Makes outbound calls to no-shows, sends personalized SMS follow-ups, and emails nurturing sequences. Coordinates all outbound channels to recover lost inquiries and keep families engaged.
Handles two-way SMS conversations with families and caregivers. Sends visit confirmations, enrollment reminders, and answers questions about available program openings via text—98% open rate.
Lets website visitors speak directly to your website about available programs. Click, talk, get answers about pricing, availability, and care services—no typing required. Perfect for mobile users researching care options.
Automatically updates your Frontdesk CRM with every interaction. All your AI agents feed family and participant data in real-time—no manual imports, no data entry. Every call, text, and interaction is organized by family, participant, and inquiry status.
Families don't submit requests—they just call or text. Your AI recognizes care needs (medication reminders, special assistance, transportation needs), creates request tickets, triages by urgency, and notifies the right staff automatically.
Watches every conversation and alerts you when it matters. If a family was concerned, if a care need was reported, if a facility visit was booked—you know instantly.
Follow one family from phone call to enrollment—see how every system works together
Alex calls at 7:45 AM while getting ready for work. The AI answers instantly—no voicemail, no missed call.
As Alex talks, the AI captures everything: name, phone, mother's dementia diagnosis, memory care needs, March 15th start date. Saved to CRM automatically—no forms, no typing.
Alex says "Yes!" The AI checks your calendar, finds Friday at 2 PM, and books it. Instant confirmation—no waiting.
The moment the tour is scheduled, the system springs into action. Confirmation emails, reminder texts, follow-ups, and enrollment forms—all happening automatically.
Alex's phone buzzes. It's a confirmation email from you—sent automatically by the AI Email Agent (coming soon). She reads it, feels reassured, and heads to work. Meanwhile, a reminder email is already scheduled for Thursday. No one had to remember to send it.
Friday afternoon, Alex is stuck in a work meeting. She completely forgot about the tour. You're at your desk, see the missed appointment in your CRM, and mark it as "No-Show." That's it. One click. The system takes over from here—you don't have to think about what to do next.
The moment you mark Alex as a no-show, the system springs into action. It remembers everything: the 7:45 AM phone call, her mother's dementia, the memory care needs. Recovery calls get scheduled automatically. Follow-up emails are queued. The entire recovery process starts—you don't have to think about it.
Alex's phone rings. It's the third call from your AI. She's finally free—just left her office. She answers. The AI remembers their entire conversation from last week. "Hi Alex, I noticed we missed you on Friday. Would you like to reschedule your facility tour?" Alex says yes, picks a new time, and hangs up. The calendar updates automatically. No one had to do anything.
Alex shows up for the rescheduled tour with her mother. They love the memory care program and the staff. You mark it complete in your CRM. The moment you click "Complete," the system springs into action: post-tour follow-up emails get queued, the enrollment application is ready to send, and intake workflows begin. All happening automatically—you're just showing the facility.
Alex just finished the tour. She's walking to her car when her phone buzzes. It's an enrollment application from Frontdesk Forms—already filled with her name, email, and the memory care program she just toured. The AI guides her through medical history and emergency contact info right on her phone. When she submits it, you're immediately notified. The intake process begins automatically—all without you lifting a finger.
Alex is at work, thinking about her mother's care. She has a question about transportation services. She calls. The AI answers instantly, recognizes her from your CRM, remembers her tour and enrollment, and is ready to help—no hold time, no voicemail, no missed calls. Alex gets her answer in seconds.
With all questions answered, Alex's mother starts at your adult day care center. The system automatically sends welcome emails, program schedules, and daily activity calendars. They're officially enrolled.
Alex just picked up her mother after the first week. She has questions: "What activities did she do today?" "What time should I drop her off tomorrow?" She texts the AI. It answers instantly with all the details she needs—no waiting, no phone calls, no searching through emails.
Alex's mother needs her blood pressure medication adjusted. It's 8:30 PM on a Sunday. She can call, text, or chat—whichever she prefers. The AI answers instantly, understands the situation, creates a care update note, and notifies the staff for Monday morning. Alex doesn't have to wait for business hours or fill out forms. She just describes the need, and it's handled.
There's a family picnic this Saturday at the center. Alex gets notified automatically—email, text, or both, your choice. The system sends event invitations, daily activity updates, care progress reports, and center announcements. Families stay informed without you sending individual messages. Everything happens automatically.
A year later, Alex keeps her mother enrolled. She had an amazing experience—questions were answered instantly, care updates came regularly, and she felt supported every step of the way. The same AI that helped her find the program kept her informed and confident as a caregiver. That's the full journey: inquiry to enrollment to long-term care.
Everything you need to know about using Frontdesk for your adult day care center
Yes. The AI answers calls 24/7, qualifies families, explains program options, and schedules facility tours—all while your team is off duty. No more missed opportunities from evening or weekend calls.
The AI collects all necessary details (participant name, concern type, urgency level) and routes messages to your care team immediately. Emergency situations are escalated to staff right away with full context.
Yes. The system automatically sends confirmation emails and reminder texts before facility tours. When no-shows happen, it immediately calls to reschedule—recovering up to 40% of missed appointments.
Yes. Integrates with Google Calendar, Outlook, and most calendar systems. The AI checks real-time availability and schedules facility tours instantly—no back-and-forth phone tag needed.
After tours, families automatically receive enrollment information that's pre-filled with their details from the CRM. The AI guides them through medical history, emergency contacts, and care needs. When submitted, you're notified immediately.
Yes. Frontdesk integrates with most adult day care management systems and electronic health record platforms. All data syncs automatically—inquiries, tours, enrollments, and family communications.
Absolutely. The AI knows all your locations, program availability, pricing, and specialized services. It can route calls based on center location, handle multi-site inquiries, and manage enrollment across multiple facilities simultaneously.
The AI handles transportation inquiries, pickup/drop-off schedule questions, and last-minute attendance changes. It verifies family member identity and can coordinate with your transportation team or notify care staff of schedule adjustments.
Pricing is based on your center size and call volume. Most adult day care centers see ROI within the first month from reduced no-shows and increased enrollment conversions. Contact us for a custom quote.
Stop missing enrollment inquiries at 2 AM. Start filling day program spots while you sleep.
Capture calls and appointments 24/7, even outside of business hours. Setup in minutes, keep your existing number.
Your AI Receptionist will understand everything about your business and services. This means that it can answer complex questions from callers easily.
Your AI phone receptionist can intelligently text the caller custom links during the conversation. For example, if the caller asks to schedule an appointment, the receptionist can text them your Calendly link.
The simplest solution on the market. Create, purchase, and publish your AI Receptionist in just five minutes. You can even update your receptionist's knowledge base or greeting phrase anytime
View call transcripts, text history, and voicemails directly from your admin dashboard. Export phone numbers of callers for targeted promo.
Answers calls 24/7 with a human-like voice.
Reaches out via SMS and replies to incoming text messages.
Choose your size, color, and voice. Then, embed your receptionist in your website.
Supercharge your existing booking system with our AI virtual receptionist. No limits.
"Since launching (Frontdesk) full time, we’ve fielded over 400 calls, qualified 80 leads, and helped us close over $800,000 in new home sales within just six weeks."
"In the first five days using AI (Frontdesk) outbound program, Acura of Auburn generated $30,000 in new revenue; a record month for the dealership."
"We get about 400 calls a week, and before (Frontdesk) the phones rang all day long. Around 80% of callers hit zero, so someone was always stuck directing calls. Now only about 20% reach our operator. The phones are quiet, the team can focus, and both offices are much calmer."
"(Frontdesk) ended up transforming our entire office. We went from a 20-kid waitlist to zero, we capture 100% of our referral opportunities, and we’re saving hours every single day."
"(Frontdesk) has taken a huge weight off our practice. We no longer miss calls, and I don’t have to spend time managing an answering service. The AI handles everything reliably, and I can update it in real time. it’s like having a full-time receptionist without the time burden."